Executive Assistant / Scheduler - Top Tech Entrepreneur

Confidential Careers; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential Careers seeks an experienced Executive Assistant/Senior Scheduler to support a Co-Founder and entrepreneur. This high-level role specializes in complex scheduling, calendar management, travel coordination, and keeping an incredibly busy executive organized and ahead of each day.

The role is primarily remote with travel as needed; you will manage calendars across multiple time zones, coordinate meetings, anticipate conflicts, and stay ahead of priorities in a fast-paced, demanding

Responsibilities

• Manage an extremely active and complex calendar
• Coordinate a high volume of meetings across multiple time zones
• Constantly assess and adjust the schedule as priorities change throughout the day
• Anticipate conflicts, troubleshoot scheduling issues, and stay several steps ahead
• Handle extensive and complex domestic travel arrangements
• Coordinate multi-city itineraries and last-minute travel changes
• Manage meeting logistics, confirmations, and daily schedules
• Maintain a high level of responsiveness and availability outside of traditional business hours as needed

Job description

We are seeking a highly experienced Executive Assistant/Senior Scheduler to support a Co-Founder and entrepreneur. This is a high-level, fast-paced role for someone who is exceptional at complex scheduling, calendar management, travel coordination, and keeping an incredibly busy executive organized and ahead of each day.

The role is primarily remote, with travel as needed.

Responsibilities:

• Manage an extremely active and complex calendar
• Coordinate a high volume of meetings across multiple time zones
• Constantly assess and adjust the schedule as priorities change throughout the day
• Anticipate conflicts, troubleshoot scheduling issues, and stay several steps ahead
• Handle extensive and complex domestic travel arrangements
• Coordinate multi-city itineraries and last-minute travel changes
• Manage meeting logistics, confirmations, and daily schedules
• Maintain a high level of responsiveness and availability outside of traditional business hours as needed

The ideal candidate is a hands-on Executive Assistant who genuinely enjoys heavy calendar management and scheduling. You are proactive, incredibly organized, quick on your feet, and comfortable supporting an executive who moves at an exceptionally fast pace.

This is a great opportunity for someone who thrives behind the scenes, loves managing the puzzle of a complicated schedule, and knows how to make a demanding executive’s day run seamlessly.