Executive Assistant - Risk and Compliance

Nuveen; New York (NY); On-site; USD 51,000 - 66,000; Full time

Job summary

Nuveen is seeking an experienced Executive Assistant to support one or more executives, coordinating day-to-day office activities, travel, and confidential communications across business lines.

You will manage meetings and calendars, prepare materials, handle expense reports, and liaise with internal teams and external partners while upholding discretion in all matters.

Qualifications

• 3+ years of experience as an executive assistant; 5+ years preferred.

Responsibilities

• Schedule meetings and prepare agendas/materials.
• Maintain leadership calendars and coordinate staff/external meetings.
• Assist with communications on behalf of leadership.
• Act as liaison between executives and internal departments.
• Coordinate travel arrangements globally and domestically.
• Process expense reports and ensure policy compliance.
• Obtain information for conferences, speeches, and reports as requested.
• Maintain confidentiality of all corporate matters.
• Train, delegate, and review work of other executive assistants.

Skills

Calendar management

Travel coordination

Communication

Expense reports

Liaison across departments

Confidentiality

Education

Vocational/Technical education preferred

Job description

The Executive Assistant supports an individual executive or small number of executives in their day-to-day office activities. This job works across all lines of business to ensure business needs are met for assigned executives, including assistance with team communication, travel plans, expense reports and all other requests by executive members. Working under limited supervision, this job provides administrative support to one or more executives.

Key Responsibilities and Duties

• Schedules meetings/calls for executives, along with providing assistance with agendas and material gathering as needed.
• Maintains leadership team calendars including coordination of staff meetings and meetings with external organizations.
• Assists with communication efforts upon request, including sending communications on behalf of leadership team.
• Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the office environment.
• Coordinates travel arrangements for executives, both globally and domestically.
• Processes expense reports for leadership and direct reports, ensuring compliance with company travel policies and other expense-related policies and procedures.
• Obtains and organizes information for use in conferences, speeches, and reports as requested by the executive.
• Maintains confidentiality of all corporate, personnel and research matters.
• Trains, delegates, and reviews the work of other executive assistants.

Educational Requirements

Vocational and/or Technical Education Preferred

Work Experience

3+ Years Required; 5+ Years Preferred

Physical Requirements

Physical Requirements: Sedentary Work

Career Level

IC Level 4

Anticipated Posting End Date

2026-10-31

Base Pay Range

$37.60/hr - $48.08/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways—because when our people succeed, our impact on clients' lives grows stronger.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary.

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: [phone] Email: [e-mail]

Drug and Smoking Policy

TIAA maintains a drug-free and smoke/free workplace.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here. For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here. For Applicants of TIAA Global Capabilities, click here. For Applicants of Nuveen residing in Europe and APAC, please click here.

Legal Information

Nondiscrimination & Equal Opportunity Employment TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace. EEO is the Law Pay Transparency Philadelphia Ban the Box

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