Executive Assistant – Revenue Cycle Administ

Kettering Health; Miamisburg (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Kettering Health is seeking an experienced Executive Assistant to support the Executive office in Miamisburg. The role requires professional discretion, scheduling management, travel logistics, and confidential handling of information to enable executive leadership.

Responsibilities include coordinating meetings, calendar maintenance, expense tracking, and preparing reports and correspondence. Strong communication, organization, and problem-solving skills are essential for success in this

Qualifications

• Associate degree or equivalent experience required.
• 4 years of Executive Assistant level experience preferred.
• Strong MS Office and communication skills.

Responsibilities

• Manage executives' calendars and schedule meetings.
• Coordinate travel arrangements and itineraries.
• Prepare reports, presentations, and correspondence.
• Handle confidential information with discretion.
• Provide administrative support and track expenses.
• Liaise with internal teams and external partners.

Skills

Calendar management

Discretion

Communication skills

Time management

Multitasking

Problem solving

Customer service

Education

Associate degree

Tools

Microsoft Office

KH intranet

Expense reporting software

Job description

Job Details

Revenue Cycle Administ | Miamisburg | Fulll-time | First Shift

Responsibilities & Requirements

• Lives the Mission, Vision, and Values of the Network and uses sound ethical judgement.
• Acts as public face for Executive office including managing phone, mail, email and visitor traffic
• Schedule meetings and maintain calendars, including pro-actively handling scheduling conflicts
• Manage daily office operations, including payroll approval, supply ordering, and work orders
• Campus based Executive Assistants, assist facility preparations for and during ACHC, ODH surveys as appropriate.
• Coordinates efficient use of the Executive’s time.
• Provide administrative support including gathering data, producing reports and presentations, handling correspondence and maintains accurate records (files)
• Establish and maintain effective working relationships
• Demonstrate leadership ability, professionalism, flexibility and problem solving/critical thinking skills
• Efficiently and accurately prioritize and manager multiple tasks or projects simultaneously
• Handle requests for information in a timely and professional manner, including assisting with prioritizing requests and handling responses as appropriate
• Handle meeting preparation including room arrangements, presentations and data assembly, and recording minutes
• Coordinate travel arrangements
• Track and monitor expenses including handling/preparing expense reports
• Coordinate special events and projects

Preferred Qualifications

Minimum Education

Associate degree or equivalent experience required. 4 years of equivalent Executive Assistant Level experience would be considered equivalent to a 2-year degree). Additional training in field and prior administrative support experience preferred

Minimum Work Experience

Three to five (3-5) years’ experience as an assistant role is preferred

Required Skills

Intermediate to Advanced computer skills including Microsoft Office applications Ability to use the KH intranet and internet effectively and efficiently including for research Possesses organization and time management skills Ability to multi-task, prioritize effectively and be detail-oriented Strong written and verbal communication skills Excellent customer service and public relations skills Ability to use good judgement and discretion Ability to problem solve and have critical thinking skills Ability to establish and maintain effective business relationships across the Network and community Ability to work independently in the absence of specific instructions Ability to adapt to and be flexible Ability to receive feedback in a constructive and positive manner Ability to maintain strict confidentiality Ability to demonstrate Leadership ability and professionalism

Overview

Kettering Health is a not-for-profit system of 14 medical centers and more than 120 outpatient facilities serving southwest Ohio. Our mission is to live God’s love by promoting and restoring health. Our commitment to our patients is to help individuals be their best. With that context, safety is our top priority. We provide an integrated system of healthcare experts committed to providing exceptional care.