Executive Assistant- Resource Development

Habitat For Humanity of Greater Los Angeles; Bellflower (CA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Life Insurance

401(k) retirement plan

Paid Time Off and Vacation

Sick Leave

12 Paid Holidays

Bereavement, Jury Duty, and Voting

Employee discounts

Parental Leave

Employee Assistance, Mental Health

Free employee parking

Job summary

Habitat for Humanity of Greater Los Angeles is seeking an Executive Assistant to support the Resource Development Department. You will manage expense reporting, maintain organized records, and assist leadership with administrative tasks.

The role requires coordinating department meetings, preparing materials, and supporting staff engagement programs. Strong organizational skills and the ability to work independently within a collaborative team are essential.

Qualifications

• Minimum of three years of administrative or executive support experience; nonprofit experience preferred.
• Must pass drug test, background check, and driving record check
• Must have access to reliable transportation, a CA driver's license, and sufficient auto liability insurance
• Willing to work evenings and weekends for Habitat LA events
• Strong organizational and time management skills; able to manage multiple priorities
• Reliable internet connection
• Experience coordinating meetings and events, including agendas and follow-up
• Experience preparing expense reports and maintaining financial records
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams)
• Ability to conduct research and summarize findings
• Demonstrated initiative and ability to work independently and collaboratively
• Experience coordinating staff recognition or team-building activities preferred.

Responsibilities

• Administrative and financial support to the Resource Development Department.
• Coordinate department meetings, prepare agendas/materials, and document meeting summaries.
• Support professional development initiatives and training logistics.
• Coordinate staff appreciation and engagement activities to foster a positive team culture.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Event coordination

Research

Independent & collaborative work

Education

Three years of administrative or executive support experience

CA Driver’s License

Tools

Expense reporting tools

Job description

• Job Category Office
• Employee Type FT Non-Exempt

Description

WHO YOU ARE

You're someone who people can rely on, and you're always there when they need a helping hand. You're looking for a new position where you can make a difference in your life, the lives of others, and the world. In return, you seek an organization that appreciates your individuality and supports you as a member of a diverse and talented team.

WHO WE ARE

Habitat for Humanity of Greater Los Angeles has been an active affiliate of Habitat for Humanity International for more than 30 years. By building and preserving affordable housing through new construction, renovations, and home repairs, Habitat LA is transforming communities throughout Los Angeles County. Through access to affordable loans, housing counseling, down-payment assistance, skilled construction training, financial education, and volunteer opportunities, the organization has strengthened families, helped stabilize communities, and fostered economic vitality in the region. On average, the affiliate builds and renovates 100 homes in the Los Angeles region each year, ranking it among the largest affiliates nationwide.

GENERAL DESCRIPTION

The Executive Assistant provides administrative, organizational, and operational support to the Resource Development Department. This position is responsible for coordinating departmental activities, managing expense reporting, supporting leadership development initiatives, conducting research, and enhancing employee engagement through staff appreciation and recognition programs.

The successful candidate will demonstrate strong organizational skills, attention to detail, initiative, and a commitment to supporting a high-performing team environment. Specific responsibilities and assignments may vary based on departmental priorities, individual strengths, and organizational needs.

SUMMARY OF ESSENTIAL FUNCTIONS

Administrative and Financial Support

• Prepare, submit, and track departmental expense reports and reimbursements.
• Maintain organized records, files, and documentation.
• Provide general administrative support to the Resource Development leadership team.

• Department Coordination and Meeting Management
  • Schedule and coordinate department meetings, leadership meetings, and team events.
  • Prepare agendas, meeting materials, and meeting summaries.
  • Manage logistics and communications related to departmental activities.
• Research and Professional Development Support
  • Conduct research to support departmental initiatives and strategic priorities.
  • Identify and coordinate professional development opportunities for team leaders.
  • Manage registrations, schedules, and related training logistics.
• Staff Engagement and Team Culture Initiatives
  • Coordinate staff appreciation and recognition programs.
  • Assist with team-building activities, celebrations, and employee engagement efforts.
  • Support initiatives that foster a positive, collaborative, and inclusive team culture.

SUMMARY OF JOB QUALIFICATIONS

Minimum of three years of administrative or executive support experience; experience supporting a nonprofit or fundraising department preferred.

Must be able to successfully pass a drug test, background check, and driving record check

• Must have access to reliable transportation to perform job duties, a valid CA Driver’s License, and meet the state-required amount of personal automobile liability insurance
• Flexibility to work evenings and weekends for Habitat LA events

Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.

Must have a reliable internet connection

Experience coordinating meetings and events, including scheduling, preparing agendas and materials, and documenting follow-up items.

Experience preparing expense reports, processing reimbursements, and maintaining accurate financial records.

Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Ability to conduct research and summarize findings

Demonstrated initiative, resourcefulness, and ability to work independently and collaboratively.

Experience coordinating staff recognition, appreciation, or team building activities preferred.

BENEFITS: WE TAKE CARE OF OUR EMPLOYEES

Habitat La jobs come with great benefits including but not limited to

• 100% employer paid Life Insurance for all employees.
• Very generous 401(K) retirement plan.
• Paid Time Off (PTO) and Vacation.
• Sick Leave Available.
• 12 Paid Holidays.
• Bereavement, Jury Duty, and Voting hours available.
• Employee discounts on items sold in our ReStores.
• Exclusive discounts to amusement parks, entertainment & more.
• Maternity and Parental Leave.
• Employee Assistance, Mental Health, and Counseling Sessions.
• We often promote from within our organization.
• Pet Insurance.
• Free employee parking.

COMPENSATION

Pay Range: $26.44 -- $31,25

Salary offers are based on several factors, including job-related knowledge, experience, and qualifications.

Offers are between the entry to mid-level range.

Habitat for Humanity is an Equal Opportunity Employer. We strongly encourage individuals from diverse backgrounds, including low-income communities, veterans, and formerly incarcerated individuals, to apply. We are committed to creating an inclusive work environment where all qualified candidates are considered, and we value the unique perspectives and experiences that each individual brings.

Additional Information

• Require California Driver License/ocassional travel? Yes
• Require the individual to lift 50 or more lbs? No