Executive Assistant (Remote - US Based)

Togetherwork; United States; Remote; USD 80,000 - 100,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Executive Assistant to support its Chief Technology Officer. This dynamic role requires someone who thrives in a fast-paced tech environment, adept at managing complex calendars, travel arrangements, and executive communications. The ideal candidate will have a proven track record of supporting senior executives, showcasing exceptional organizational and communication skills. With a culture built on trust and collaboration, this opportunity promises a rewarding career path in a company dedicated to fostering growth and success for both its employees and clients. If you're ready to take the next step in your career, this role could be your perfect match.

Benefits

Medical, dental, and vision insurance options

100% Employer paid short/long term disability

Basic Life

401K option with 100% company match

Flexible paid personal/vacation time

10 sick days annually

10 company paid holidays

6 weeks paid parental leave

Culture that values work/life balance

Qualifications

• 8+ years as an Executive Assistant in tech or corporate settings.
• Proven success managing busy calendars and complex travel.
• Tech-savvy with advanced knowledge of Microsoft Office.

Responsibilities

• Manage a complex calendar across multiple time zones.
• Coordinate meetings and prepare agendas with organized materials.
• Draft executive communications with professionalism and confidentiality.

Skills

Calendar Management

Communication Skills

Travel Coordination

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Virtual Collaboration Tools

Relationship Building

Decision Making

Education

Bachelor's Degree

Tools

Zoom

Slack

Microsoft Teams

Job description

Job Summary

Togetherwork is a growing community of software companies serving over 100 niche industries and member-based organizations. We provide cutting-edge technology and operational support that powers payments, memberships, CRM, and events. Our culture is built on trust, collaboration, and shared success-because we know that when our people thrive, so does our business.

We're seeking a detail-oriented Executive Assistant to our Chief Technology Officer who thrives in a fast-paced tech environment. The ideal candidate is able to stay five steps ahead, manage priorities with finesse, and ensures nothing falls through the cracks.

Responsibilities

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  Manage a complex, ever-changing calendar across multiple time zones.

  
  


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  Proactively coordinate internal and external meetings, prepare agendas, and ensure materials are organized and accessible.

  
  


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  Organize domestic and international travel including itineraries, accommodations, and special arrangements.

  
  


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  Draft and manage executive communications with professionalism and confidentiality.

  
  


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  Track action items and follow up with teams to ensure timely execution of key projects.

  
  


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  Support strategic initiatives by gathering information, conducting research, and preparing reports.

  
  


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  Liaise with key stakeholders across departments and assist in cross-functional collaboration.

  
  


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  Maintain discretion with sensitive information and apply sound judgment in all interactions.

  
  


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  Occasionally support virtual team-building activities, events, and leadership offsites.

  
  

Requirements

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  8+ years of experience as an Executive Assistant supporting senior executives in technology or corporate environments.

  
  


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  Proven success managing busy calendars, inboxes, and complex travel in a remote setting.

  
  


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  Tech-savvy, with advanced knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and virtual collaboration tools like Zoom, Slack, or Teams.

  
  


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  Excellent written and verbal communication skills.

  
  


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  Highly organized, proactive, and comfortable making decisions in fast-moving environments.

  
  


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  Ability to handle confidential information with integrity.

  
  


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  Strong relationship-building skills across levels and functions.

  
  


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  A calm, poised demeanor-even under pressure.

  
  


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  Bachelor's degree preferred but not required.

  
  


• May involve occasional travel support for leadership offsites or customer events


• Must be located in Eastern of Central Time Zones

Excited about this role but don't meet every single requirement?Studies have shown that women and other marginalized groups are less likely to apply to jobs unless they meet every single qualification. At Togetherwork we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

The Company offers a comprehensive employee benefits program, including:

• Medical, dental, and vision insurance options


• 100% Employer paid short/long term disability


• Basic Life


• 401K option with 100% company match


• Flexible paid personal/vacation time built on mutual trust and accountability


• 10 sick days annually


• 10 company paid holidays


• 6 weeks paid parental leave


• Culture that values work/life balance and celebrates successes

Inclusion and Diversity:Togetherwork is an Equal Employment Opportunity Employer. We are a company where diverse backgrounds, experiences and viewpoints are valued. Togetherwork does not make hiring or employment decisions on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, disability, veteran status, age, ethnic or national origin, or any other basis protected by all local, state or federal laws.

Salary Range Disclosure

The base range represents the low and high end of the Togetherwork salary range for this position. Actual salaries will vary and may be above or below the range based on factors including, but not limited to location, experience, and performance. The range listed is just one component of Togetherwork's total compensation package for employees. Other rewards may include discretionary bonuses, long term incentives, a flexible paid vacation/personal time policy, 6 weeks paid parental leave and more.

Salary Range

US Remote: $80-100,000 USD

Togetherwork provides integrated software and financial solutions to a wide range of communities and organizations including associations, camps, unions, fraternities & sororities, gyms, dance studios, religious congregations, pet services, and more.

Our mission-critical tools help our customers manage and grow their communities, and enhance the depth and breadth of their member engagement. Our team is united in its desire to help our clients better serve and empower their communities.

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