Executive Assistant (Remote - US Based)

Togetherwork; Atlanta (GA); Remote; USD 50,000 - 90,000; Full time

Job summary

An innovative and growing company seeks a detail-oriented Executive Assistant to support their Chief Technology Officer. This remote role requires a proactive individual who excels in managing complex calendars, coordinating meetings, and organizing travel. The ideal candidate will thrive in a fast-paced tech environment, demonstrating strong communication skills and discretion with sensitive information. Join a dynamic team that values collaboration and shared success, where your contributions will directly impact the company's growth and culture.

Qualifications

• 8+ years of experience as an Executive Assistant in tech or corporate settings.
• Proven success managing busy calendars and complex travel in a remote setting.

Responsibilities

• Manage a complex calendar across multiple time zones.
• Proactively coordinate meetings and organize travel arrangements.
• Draft executive communications with professionalism and confidentiality.

Skills

Calendar Management

Communication Skills

Travel Coordination

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Virtual Collaboration Tools

Education

Bachelor's Degree

Tools

Zoom

Slack

Microsoft Teams

Job description

Join to apply for the Executive Assistant (Remote - US Based) role at Togetherwork.

Job Summary
Togetherwork is a growing community of software companies serving over 100 niche industries and member-based organizations. We provide cutting-edge technology and operational support that powers payments, memberships, CRM, and events. Our culture is built on trust, collaboration, and shared success—because we know that when our people thrive, so does our business.

We're seeking a detail-oriented Executive Assistant to our Chief Technology Officer who thrives in a fast-paced tech environment. The ideal candidate is able to stay five steps ahead, manage priorities with finesse, and ensure nothing falls through the cracks.

Responsibilities

• Manage a complex, ever-changing calendar across multiple time zones.
• Proactively coordinate internal and external meetings, prepare agendas, and ensure materials are organized and accessible.
• Organize domestic and international travel including itineraries, accommodations, and special arrangements.
• Draft and manage executive communications with professionalism and confidentiality.
• Track action items and follow up with teams to ensure timely execution of key projects.
• Support strategic initiatives by gathering information, conducting research, and preparing reports.
• Liaise with key stakeholders across departments and assist in cross-functional collaboration.
• Maintain discretion with sensitive information and apply sound judgment in all interactions.
• Occasionally support virtual team-building activities, events, and leadership offsites.

Requirements

• 8+ years of experience as an Executive Assistant supporting senior executives in technology or corporate environments.
• Proven success managing busy calendars, inboxes, and complex travel in a remote setting.
• Tech-savvy, with advanced knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and virtual collaboration tools like Zoom, Slack, or Teams.
• Excellent written and verbal communication skills.
• Highly organized, proactive, and comfortable making decisions in fast-moving environments.
• Ability to handle confidential information with integrity.
• Strong relationship-building skills across levels and functions.
• A calm, poised demeanor—even under pressure.
• Bachelor's degree preferred but not required.

Note: Studies show women and marginalized groups are less likely to apply unless they meet all qualifications. We encourage you to apply even if you don't meet every requirement—your unique experience might be a perfect fit.