Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Talentify.io; United States; Remote; USD 72,000 - 85,000; Full time

Job summary

Talentify.io is seeking an experienced Executive Assistant to manage calendars, travel, and client invoicing in a fast-paced consulting environment. This role offers a competitive salary and comprehensive benefits, while supporting career growth and professional development in a collaborative team culture.

Benefits

Discretionary bonus program

Comprehensive healthcare plans

401(k) retirement plan

Paid time off

Qualifications

• Minimum of 5 years' experience as an Executive Assistant or in Business Operations.
• Highly proficient in Microsoft Office Suite, Concur, and SharePoint.
• Ability to work independently and manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage and coordinate Managing Directors' calendars using Outlook.
• Handle travel arrangements, including flights, hotels, and ground transportation.
• Prepare and submit expense reports using Concur.

Skills

Microsoft Office Suite

Concur

SharePoint

Written Communication

Verbal Communication

Project Management

Time Management

Education

Bachelor's Degree

Job description

Employer Industry: Consulting and Professional Services

Why consider this job opportunity:
- Salary up to $85,000 annually
- Discretionary bonus program based on individual and firm performance
- Comprehensive benefits including healthcare plans, 401(k) retirement plan, and paid time off
- Opportunity to work in a fast-paced, dynamic environment with a focus on career growth
- Flexible working hours with the possibility of additional hours as required
- Supportive team culture with a focus on professional development

What to Expect (Job Responsibilities):
- Manage and coordinate Managing Directors' calendars using Outlook
- Handle travel arrangements, including flights, hotels, and ground transportation
- Prepare and submit expense reports using Concur
- Assist with client invoice and allocation processes, ensuring timely payments
- Plan, coordinate, and attend various internal and client-facing events

What is Required (Qualifications):
- Minimum of 5 years' experience as an Executive Assistant or in Business Operations
- Bachelor's Degree preferred in a relevant field or equivalent experience
- Highly proficient in Microsoft Office Suite, Concur, and SharePoint
- Strong written and verbal communication skills with a focus on clarity and confidentiality
- Ability to work independently and manage multiple tasks in a fast-paced environment

How to Stand Out (Preferred Qualifications):
- Experience within consulting or professional services
- Strong project management and time management skills
- Demonstrated flexibility and a proactive approach to new challenges
- Ability to effectively support multiple executives with diverse working styles

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