Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Talentify.io; United States; Remote; USD 72,000 - 85,000; Full time

Job summary

A leading company in the Professional Services sector is seeking an Executive Assistant to manage executive schedules, handle travel arrangements, and assist in client and vendor processes. The position emphasizes professional growth and requires candidates with at least 5 years' experience, excellent organizational skills, and proficiency in relevant software. Join a dynamic team focused on high performance and collaboration.

Benefits

Comprehensive benefits package including healthcare

Discretionary bonus program based on performance

Opportunity for professional development

Paid time off

Qualifications

• Minimum 5 years' experience as an Executive Assistant or in Business Operations.
• Proficient in Microsoft Office Suite, Concur, and SharePoint is crucial.

Responsibilities

• Manage and coordinate Managing Directors' calendars through Outlook.
• Handle travel arrangements, including flights and accommodations.
• Prepare and submit expense reports via Concur.

Skills

Interpersonal skills

Project management

Time management

Proficient in Microsoft Office Suite

Proficient in Concur

Proficient in SharePoint

Education

Bachelor's Degree in relevant field

Job description

Employer Industry: Professional Services

Why consider this job opportunity:
- Salary up to $85,000 annually
- Discretionary bonus program based on individual and firm performance
- Comprehensive benefits package including healthcare, retirement plans, and paid time off
- Opportunity to work in a dynamic environment with strategic partners
- Strong focus on professional development and acquiring new knowledge

What to Expect (Job Responsibilities):
- Manage and coordinate Managing Directors' calendars efficiently through Outlook
- Handle travel arrangements, including booking flights, hotels, and ground transportation
- Prepare and submit expense reports using Concur, ensuring timely reconciliation of corporate credit card transactions
- Assist with client invoice and allocation processes as well as vendor invoice processing
- Help plan, coordinate, and attend internal or client-facing events as needed

What is Required (Qualifications):
- Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services
- Bachelor's Degree preferred in relevant field of study or equivalent experience
- Highly proficient in Microsoft Office Suite, Concur, and SharePoint
- Strong interpersonal skills with the ability to support multiple executives
- Proven project management and time management skills with the ability to meet deadlines

How to Stand Out (Preferred Qualifications):
- Degree in a business-related field
- Experience supporting executives with diverse working styles
- Demonstrated flexibility and proactive approach in a fast-paced environment
- Ability to work independently and as part of a team
- Willingness to work additional hours as required

#ProfessionalServices #ExecutiveAssistant #CareerOpportunity #CompetitivePay #BenefitsPackage