Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Freddie Mac; Birmingham (AL); Remote; USD 75,000 - 85,000; Full time

Job summary

A leading company in professional services seeks an Executive Assistant in Birmingham to manage calendars, travel, and events for Managing Directors. This role offers a competitive salary, comprehensive benefits, and an opportunity to thrive in a dynamic work environment with flexibility in hours.

Benefits

Discretionary bonus program

Comprehensive healthcare plans

401(k) retirement plan with employer contributions

Paid time off including vacation and parental leave

Flexible working hours

Qualifications

• Minimum 5 years' experience as an Executive Assistant or in Business Operations.
• Preferred Bachelor's Degree in relevant field or equivalent experience.
• Highly proficient in Microsoft Office Suite.

Responsibilities

• Manage and coordinate Managing Directors' calendars using Outlook.
• Handle travel arrangements and prepare expense reports.
• Assist with planning internal and client-facing events.

Skills

Project Management

Time Management

Interpersonal Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Concur

SharePoint

Job description

Employer Industry: Professional Services

Why consider this job opportunity:
- Salary up to $85,000 annually
- Discretionary bonus program based on individual and firm performance
- Comprehensive healthcare plans and 401(k) retirement plan with employer contributions
- Paid time off including vacation, personal days, sick time, and parental leave
- Opportunity to work in a dynamic environment with exposure to strategic projects
- Flexible working hours as required to meet project demands

What to Expect (Job Responsibilities):
- Manage and coordinate Managing Directors' calendars efficiently using Outlook
- Handle travel arrangements, including booking flights, hotels, and ground transportation
- Prepare and submit expense reports for Managing Directors, ensuring timely reconciliation
- Assist with planning and coordinating internal and client-facing events
- Review and process vendor invoices for timely and accurate payments

What is Required (Qualifications):
- Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably in consulting or professional services
- Bachelor's Degree preferred in a relevant field or equivalent experience
- Highly proficient in Microsoft Office Suite, Concur, and SharePoint
- Strong interpersonal skills with the ability to support multiple executives
- Proven project management and time management skills

How to Stand Out (Preferred Qualifications):
- Degree in a business-related field
- Experience working in a fast-paced environment
- Strong written and verbal communication skills with a focus on confidentiality
- Flexibility to work additional hours as needed
- Proactive approach to acquiring new knowledge and adapting to changing priorities

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