Executive Assistant - Regulatory, Patient Safety, Quality

Tower Health; West Reading (Berks County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous time off

Tuition assistance

Tower Advance Pay

Employee Assistance Program

Retirement Savings Program

Job summary

Tower Health is seeking an Executive Assistant to support the Vice President of System Regulatory Accreditation and the Center for Patient Safety, plus leaders in quality and epidemiology. Responsibilities include arranging meetings, calendar management, payroll assistance, newsletters, minutes, and cross-department communications.

The ideal candidate will demonstrate strong written and verbal communication, organization, and the ability to handle confidential matters with discretion while

Qualifications

• Two-year Associate Degree or equivalent experience may be considered.
• Prior Administrative Assistant Experience at Executive Level.

Responsibilities

• Arrange meetings and calendar management for executives
• Coordinate readiness rounds and related scheduling
• Prepare and manage correspondence, minutes, and newsletters as needed
• Assist with payroll within the relevant departments
• Coordinate and transcribe meeting minutes; facilitate communication across departments
• Maintain discretion with confidential information and sensitive matters

Skills

Executive support

Calendar management

Multitasking

MS Office suite

Communication skills

Organizational skills

Discretion & confidentiality

Meeting coordination

Problem solving

Team player

Education

Associate degree

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Excel

Job description

Job Summary

The Executive Assistant will support the Vice President of System Regulatory Accreditation and the Center for Patient Safety. In addition, this individual will support leaders within Tower's quality and epidemiology departments. The Executive Assistant is responsible for arranging meetings, readiness round coordination, calendar management, correspondence, and assistance with payroll within these areas. The Executive Assistant will assist with newsletter coordination, meeting minutes, communication across various departments and with various stakeholders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

BENEFITS

• Generous time off, tuition assistance, and comprehensive benefits
• Instant access throughout the pay period with Tower Advance Pay, ensuring financial flexibility and convenience
• Employee Assistance Program, Retirement Savings Program, Life Insurance, and more!

#READ

Qualifications

Education Requirements

• 2 year/Associate Degree - OR - combination of relevant education & experience may be considered in lieu of Associate Degree

Experience

• Prior Administrative Assistant Experience at Executive Level

Required Skills

• Collaborative Skills
• Computer Skills to include use and navigation
• Customer Service Skills
• Detail Oriented
• Excellent Communications Skills
• Excellent Interpersonal Skills
• General Clerical Skills
• Good Reasoning Skills
• Listening Skills
• Strong Microsoft Office Skills (PowerPoint, Word, Outlook & Excel)
• Multi Line Telephone Operational Skills
• Multitasking
• Organizational Skills
• Problem Solving Skills
• Project Management Skills
• Service Orientation
• Strategic Thinking
• Strong Team Player

Overview

Tower Health, a regional healthcare system, serves communities across multiple counties in Pennsylvania. Its network includes Reading Hospital, Phoenixville Hospital, Pottstown Hospital, and St. Christopher's Hospital for Children (in partnership with Drexel University). Committed to academic medicine and training, Tower Health offers various programs, including residency and fellowship programs, the Drexel University College of Medicine at Tower Health, and the Reading Hospital School of Health Sciences. Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area.