Executive Assistant Real Estate Office Manager

Zahler Properties, LLC; Las Vegas (NV); On-site; USD 48,000 - 52,000; Full time

Job summary

A fast-growing Las Vegas brokerage seeks an Office Manager & Executive Assistant to streamline operations. This dynamic role involves managing communications, scheduling, and office tasks while supporting a team of over 20 agents. Ideal candidates can multitask and thrive in a lively environment, with a clear path for growth as the company expands.

Qualifications

• 2+ years experience in administrative/office-manager role.
• Mastery of calendars and cloud productivity suites.
• Exceptionally organized and tech-savvy.

Responsibilities

• Manage front-desk operations and customer interactions.
• Coordinate schedules, appointments, and meetings.
• Oversee office operations and vendor management.

Skills

Communication

Organization

Time Management

Tech-savviness

Multitasking

Tools

CINC

Canva

Google Workspace

Job description

Keep our fast-growing Las Vegas brokerage running like clockwork. As Zahler Properties’ on-site Office Manager & Executive Assistant (M-F, 9 AM-5 PM), you’ll own front-desk operations, calendar and vendor coordination, basic marketing prep, and the creation of iron-clad SOPs—all while freeing the Broker to coach, recruit, and sell. Expect plenty of variety: answering multi-line phones, updating CINC and Canva, ordering supplies, and the occasional key or lockbox drop-off. $48,000-$52,000 DOE + quarterly bonuses and clear growth path into operations as the company scales. Responsibilities: • **Front-desk & Communication - **Answer phones, greet walk-ins, triage emails, and return calls within 20 minutes during business hours • **Calendar & Meeting Coordination - **Schedule client appointments, inspections, trainings, and vendor visits • **Office Operations & Vendor Management - **Keep common areas guest-ready, track inventory, order supplies, and manage relationships with cleaners, IT, signage, and other service providers • **Document & Data Management - **Scan, file, and organize physical and digital records; maintain clean, accurate data inside CINC, Google Workspace, and our shared drive • **SOP Creation & Improvement - **Build and update step-by-step procedures for recurring tasks, ensuring every workflow is documented, version-controlled, and easy for agents to follow • **Marketing & Presentation Prep - **Work with our virtual assistant social media team to create and deploy social media and track engagement. Assemble listing/buyer packets, flyers, and event materials using Canva, Google Slides, and in-house templates • **Errands & Logistics - **Handle lockbox/key deliveries, client gift drop-offs, coffee/meal runs, postage, and daily mail • Event Assistance - Coordinate client-appreciation parties and in-office trainings: order catering, set up décor, manage guest lists, and oversee clean-up • **Culture & Team Support - **Champion a tidy, drama-free environment—jumping in wherever needed to help 20 + agents stay productive and clients feel valued Qualifications: Required: • 2 + years of experience in an administrative, office-manager, or executive-assistant role • Proven mastery of calendars, email, and cloud productivity suites (Google Workspace or MS Office) • Strong written and verbal communication—professional phone presence and error-free documents • Exceptional organization, time-management, and multitasking skills; thrives in a fast-moving environment • Tech-savvy and quick to learn new platforms; comfortable inside CRM software (CINC or similar), Canva, and Slack • Ability to lift 25 lbs and perform light office setup (decorations, event materials) • High level of integrity, discretion, and a “no-drama” attitude when handling confidential information • Availability to work on-site, Monday–Friday, 9 AM-5 PM Preferred / Bonus Qualifications • Prior experience in a residential real-estate brokerage or transaction-coordination environment • Familiarity with CINC, Homebot, MLS/Matrix, Slack, or other real-estate software platforms • Basic graphic-design skills (Canva) for marketing collateral • Social-media scheduling or content-creation experience (Instagram, Facebook Reels, YouTube Shorts) • Project management or SOP-documentation background (Trello) Compensation: $48,000 - $52,000 yearly

• Front-desk & Communication - Answer phones, greet walk-ins, triage emails, and return calls within 20 minutes during business hours • Calendar & Meeting Coordination - Schedule client appointments, inspections, trainings, and vendor visits • Office Operations & Vendor Management - Keep common areas guest-ready, track inventory, order supplies, and manage relationships with cleaners, IT, signage, and other service providers • Document & Data Management - Scan, file, and organize physical and digital records; maintain clean, accurate data inside CINC, Google Workspace, and our shared drive • SOP Creation & Improvement - Build and update step-by-step procedures for recurring tasks, ensuring every workflow is documented, version-controlled, and easy for agents to follow • Marketing & Presentation Prep - Work with our virtual assistant social media team to create and deploy social media and track engagement. Assemble listing/buyer packets, flyers, and event materials using Canva, Google Slides, and in-house templates • Errands & Logistics - Handle lockbox/key deliveries, client gift drop-offs, coffee/meal runs, postage, and daily mail • Event Assistance - Coordinate client-appreciation parties and in-office trainings: order catering, set up décor, manage guest lists, and oversee clean-up • Culture & Team Support - Champion a tidy, drama-free environment—jumping in wherever needed to help 20 + agents stay productive and clients feel valued

Compensation:
$48,000-$52,000 per year