Executive Assistant, Quality Regulatory and Medical Writing

Neurocrine Continental; San Diego (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Neurocrine Biosciences is seeking an experienced administrative professional to support executive officers. You will manage calendars, plan meetings, coordinate travel, and prepare board-ready materials with a strong focus on confidentiality.

The role requires excellent communication, discretion, and proficiency in Microsoft Office and PowerPoint, with the ability to handle multiple priorities in a fast-paced biotech environment. On-site in San Diego, steady collaboration with leadership teams.

Qualifications

• 4+ years of administrative experience supporting C-suite executives.
• Experience with calendar management, meeting planning and travel arrangements.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office programs and PowerPoint.

Responsibilities

• Provides complex, diverse and confidential administrative duties for assigned executive officers.
• Manages calendars, schedules meetings, and coordinates logistics for meetings.
• Prepares presentation materials for board and executive meetings.
• Coordinates domestic travel arrangements and related reimbursements.
• Compiles and submits expense reports and manages vendor communications.
• Creates and assembles slides and minutes for leadership discussions.

Skills

Calendar management

Executive support

PowerPoint expert

MS Office

Communication skills

Travel coordination

Expense reporting

Education

High School Diploma / Associate degree

Professional certification

Tools

Microsoft Office

Outlook

Job description

Who We Are:

Neurocrine Biosciences is a leading biopharmaceutical company with a simple purpose: to relieve suffering for people with great needs. We are dedicated to discovering, developing and commercializing life-changing treatments for patients with under-addressed neurological, psychiatric, endocrine and immunological disorders. The company's diverse portfolio includes FDA-approved treatments for tardive dyskinesia, chorea associated with Huntington's disease, classic congenital adrenal hyperplasia, hyperphagia in Prader-Willi syndrome, endometriosis* and uterine fibroids*, as well as a robust pipeline including multiple compounds in mid- to late-phase clinical development across our core therapeutic areas. For more than three decades, we have applied our unique insight into neuroscience and the interconnections between brain and body systems to treat complex conditions. We relentlessly pursue medicines to ease the burden of debilitating diseases and disorders, because you deserve brave science. For more information, visit neurocrine.com , and follow the company on LinkedIn , X , Facebook and YouTube . ( *in collaboration with AbbVie )

About the Role:

Under general guidance, provides administrative support to executive officers. Assumes responsibility for a definable portion of projects, administrative work and/or process primarily supporting an assigned executive officers, and as needed, other executive officers of the company. Requires thorough knowledge of company operations, policies and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. May prepare presentation materials for board of director meetings. Makes high-level contacts of a sensitive nature inside and outside the company. _

Your Contributions (include, but are not limited to):

• Provides complex, diverse and confidential administrative duties for assigned executive officer or as needed for other executive officers or the department to ensure smooth running of the department
• Makes administrative decisions, handles correspondence, makes appointments and serves as a liaison internally to the team and externally to visitors, as required. Screens executives' visitors, phone calls, emails, or physical mail
• Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings, including audio/visual needs, agendas, presentations, and food and beverage catering. Arranges key meetings with advisory boards, Key Opinion Leaders (KOLs). Takes, transcribes, and distributes notes or minutes
• Handles business, company, and personnel details of a highly confidential and sensitive nature
• Collects and prepares information for use in discussions and meetings with staff and outside individuals as well as department team
• Coordinates, creates, edits and assembles slides for presentations and assists with collecting and effectively presenting executive-level information
• Arranges company, department and group meetings (e.g., weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion; helps track department level projects, activities and results
• Coordinates domestic and/or travel arrangements
• Compiles expense receipts, and completes and submits reports for expense reimbursements and credit card charge processing/validation to the accounting department
• Orders and coordinates lunches for team meetings. Anticipates needs of executives and proactively plans, implements, and executes daily tasks
• May support field-based teams, where communications are often via email and phone
• Performs all other related job duties as assigned or requested by executives of the company

Requirements:

• High School Diploma / Associates degree AND 4+ years administrative experience supporting C executives in a biotech/life science, pharmaceutical or related industry required. Requires experience with calendar management, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration. Or equivalent experience, training, and/or certification.
• OR Requires a professional certification or equivalent experience in working with senior-level executives within and outside the company, customers, vendors, visitors and other dignitaries AND
• Developing specialized skills through job-related training and on-the-job experience
• Applies relevant skills and substantial understanding in a range of processes, procedures and systems to carry out assignments
• Strong written and verbal communication skills
• Ability to perform various tasks simultaneously, while maintaining a professional and composed demeanor.
• Highly proficient computer skills, including Microsoft Office programs and an expert in PowerPoint
• Adaptability to changing needs and situations
• Ability to exerc