Sr. Administrative Assistant, Drug Safety

Neurocrine Biosciences; San Diego (CA); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Retirement plan with company match

Paid vacation and holidays

Personal days

Medical, dental, vision coverage

Annual bonus and equity eligibility

Job summary

Neurocrine Biosciences is hiring a Sr. Administrative Assistant of Drug Safety to provide advanced administrative support to senior leaders and managers.

The role involves research, data analysis, report preparation, and cross-department coordination, with confidential and critical work across multiple functions. Responsibilities include organizing events, liaising with vendors, managing calendars, processing expenses, and ensuring smooth travel arrangements.

Qualifications

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High School Diploma or Associates degree with 4+ years of administrative support experience.
• Strong organizational and time-management skills.

Responsibilities

• Leads and is accountable for advanced administrative work and projects supporting operations and/or other functions.
• Assist in special projects and initiatives, such as organizing events and coordinating team activities.
• Liaise with external vendors, secure contracts, manage service agreements, and ensure timely invoicing/billing.
• Anticipates needs of senior leaders and proactively plans, implements, and executes daily tasks.
• Maintains calendars, schedules meetings, and coordinates logistics, including A/V needs and catering.
• Compiles expense receipts and submits reports for reimbursements and card processing.

Skills

MS Office

Executive support

Communication

Education

High School Diploma / Associates

Tools

MS Office Suite

Job description

Who We Are:

Neurocrine Biosciencesis a leading biopharmaceutical company with a simple purpose: to relieve suffering for people with great needs. We are dedicated to discovering, developing and commercializing life-changing treatments for patients with under-addressed neurological, psychiatric, endocrine and immunological disorders. The company’s diverse portfolio includes FDA-approved treatments for tardive dyskinesia, chorea associated with Huntington’s disease, classic congenital adrenal hyperplasia, hyperphagia in Prader-Willi syndrome, endometriosis* and uterine fibroids*, as well as a robust pipeline including multiple compounds in mid- to late-phase clinical development across our core therapeutic areas. For more than three decades, we have applied our unique insight into neuroscience and the interconnections between brain and body systems to treat complex conditions. We relentlessly pursue medicines to ease the burden of debilitating diseases and disorders, because you deserve brave science. For more information, visit neurocrine.com, and follow the company on LinkedIn, X, Facebook and YouTube. (*in collaboration with AbbVie)

About the Role:

The Sr. Administrative Assistant of Drug Safety will provide advanced analytical and specialized administrative support to relieve and assist sr. leaders, administrative, line and staff managers. Handles special projects, execute research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

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Your Contributions (include, but are not limited to):

• Leads and is accountable for advanced administrative work/projects supporting operations and/or other functions (but not limited to) such as compiling reports, analysis of data, budget tracking, and/or creating presentations
• Assist in special projects and initiatives, such as organizing events, coordinating team activities, and conducting research as requested
• Liaise with external vendors and suppliers, including securing contracts and managing service agreements, processing of contracts via contract management and purchasing systems, and ensuring invoicing/billing is paid on time
• Anticipates needs of sr. leaders and proactively plans, implements, and executes daily tasks
• Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings, including audio/visual needs, agendas, presentations, and food and beverage catering
• Compiles expense receipts, and completes and submits reports for expense reimbursements and credit card charge processing/validation to the accounting department
• Answers phones and greets visitors
• Issues loaner badges and visitor badges
• Handles the distribution of incoming, outgoing, and interoffice mail between multiple buildings and floors
• Responsible for mail room set up/ maintenance
• Orders, stocks, and tracks office supplies in the workrooms (including copy paper)
• Various clerical projects, as needed, such as (but not limited to) filing, tracking, mail/package distribution, and special visitors
• Coordinates domestic and/or travel arrangements
• Other duties as assigned

Requirements:

• High School Diploma / Associates degree AND 4+ years of administrative support experience, with a strong track record of supporting sr. leaders / executives
• Developing specialized skills through job-related training and on the-job experience
• Applies relevant skills and substantial understanding in a range of processes, procedures and systems to carry out assignments
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time-management skills
• Strong communication and interpersonal skills
• Discretion and ability to handle confidential information
• Detail-oriented with a high level of accuracy
• Ability to work independently and prioritize tasks effectively

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Neurocrine Biosciences is an EEO/Disability/Vets employer.

We are committed to building a workplace of belonging, respect, and empowerment, and we recognize there are a variety of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t line up to exactly what we have outlined in the job description.

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The hourly rate we reasonably expect to pay is $28.15-$38.41. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills. In addition, this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program. Benefits offered include a retirement savings plan (with company match), paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.