Executive Assistant - Quality

Redlands Community Hospital; Redlands (CA); On-site; USD 39,702 - 57,569; Full time

Job summary

Redlands Community Hospital is seeking an Executive Assistant to provide high-level administrative support to the Director of Quality Management, Director of Risk and Regulatory, and VP of Quality & Corporate Compliance. The role involves coordinating confidential communications, tracking projects, preparing materials, and supporting audits across departments.

The position requires a 5-year+ equivalent experience or an Associates degree, strong MS Office skills, exceptional customer service, and

Qualifications

• Associates degree in business or related field, or five years of direct experience in lieu of degree.
• Three years of experience supporting an executive leader.
• Strong MS Office proficiency.
• Exceptional customer service skills with a professional demeanor.
• Ability to handle sensitive information with confidentiality.
• Strong organizational skills with the ability to prioritize tasks effectively.

Responsibilities

• Coordinate executive schedules and meetings.
• Prepare meeting materials and reports.
• Track projects and action items across departments.
• Support audit and survey readiness activities.
• Compile data and communicate with internal and external stakeholders.
• Arrange Board of Directors or community meetings with Board membership.

Skills

Executive-level administrative support

MS Office proficiency

Confidentiality and discretion

Customer service

Organization and time management

Education

Associates degree in business or related field or 5 years direct experience in lieu of degree

Tools

Microsoft Office Suite

Job description

Hourly pay range: $28.82 min. - $41.79 max

This position provides executive-level administrative, coordination, and project management support to the Director of Quality Management, Director of Risk and Regulatory, and the Vice President of Quality & Corporate Compliance. The Executive Assistant supports quality, risk, regulatory, and compliance priorities by coordinating confidential communications, maintaining project and action-item tracking, preparing meeting materials and reports, supporting audit and survey readiness activities, compiling key performance indicators and follow-up documentation, and helping ensure timely completion of deliverables across departments. Responsibilities include managing the executive's schedule; acting as a liaison with internal and external stakeholders; prioritizing and handling correspondence; researching and supporting special projects; overseeing document tracking for audits; compiling data from department heads for performance review reports; tracking cross-departmental action items to ensure deadlines and deliverables are met; and arranging Board of Directors or community-facing meetings with Board membership. This person uses initiative, discretion, and independent judgment when performing all required duties.

Ability to meet all job & physical requirements as outlined in job description or as agreed through a workplace accommodation.

EDUCATION/TRAINING/ EXPERIENCE:

1. Associates degree in business or related field, or five (5) years’ direct experience in lieu of degree.
2. Proven experience in an administrative role supporting an executive leader: Three (3) years required.
3. Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
4. Exceptional customer service skills with a professional demeanor
5. Ability to handle sensitive information with confidentiality
6. Strong organizational skills with the ability to prioritize tasks effectively