Executive Assistant / Project Manager (25677)

AmeriPro Health; Atlanta (GA); On-site; USD 110,000 - 120,000; Full time

Job summary

An established industry player is seeking a highly polished Executive Assistant and Project Manager to support its C-Level Executive team. This dynamic role blends advanced administrative support with hands-on project leadership in a fast-paced healthcare environment. The successful candidate will enhance operational efficiency while driving high-impact initiatives. Join a mission-driven organization dedicated to providing life-saving services and enjoy a competitive salary, comprehensive benefits, and a supportive work culture that fosters professional growth and development.

Benefits

Paid Time Off

401(k) retirement plan with company match

Tuition reimbursement

Employee Referral Bonuses

Flexible scheduling options

Professional development opportunities

Employee assistance programs (EAP)

Qualifications

• 5+ years of experience in a senior Executive Assistant or EA/Project Manager role.
• Strong project management experience in a healthcare or operational environment.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the C-Level Executive team.
• Manage executive calendars and coordinate logistics for meetings.
• Oversee day-to-day activities of multiple concurrent projects.

Skills

Project Management

Administrative Support

Communication Skills

Microsoft Office Suite

Organizational Skills

Education

Bachelor's Degree

Tools

Smartsheet

Microsoft Project

Job description

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Job Title: Executive Assistant / Emergency Medical Services (EMS) Project Manager

Location: on-site / Dunwoody corporate office

Reports To: C-Level Executive Team

Employment Type: Full-Time | Exempt

Position Summary

We are seeking a highly polished, resourceful, and strategically minded Executive Assistant & Emergency Medical Services (EMS) Project Manager to provide seamless support to the C-Level Executive team while driving high-impact initiatives across the organization. This hybrid role combines advanced executive support with hands-on project leadership, cross-functional coordination, company-wide scheduling and travel planning, and direct involvement in EMS-specific operations and initiatives.

Serving as a central hub for executive operations and project delivery, this role enhances efficiency, drives execution, and ensures the leadership team is fully supported and empowered to focus on high-level priorities. The successful candidate will be a proactive problem-solver who thrives in a fast-paced environment and is capable of managing competing demands with discretion and confidence.

• Collaborate closely with a mission-driven executive team shaping the future of EMS delivery.
• Influence both day-to-day operations and long-term strategic direction through integrated support and leadership.
• Thrive in a hybrid role that blends administrative precision with impactful project delivery.
• Enjoy a supportive, fast-paced, and purpose-driven work culture.
  
  

Key Responsibilities

Executive Leadership Support

• Provide confidential, high-level administrative support to the C-Level Executive team.
• Manage executive calendars, prioritize meetings, and coordinate logistics across internal and external stakeholders.
• Prepare meeting agendas, executive briefs, presentations, and talking points.
• Draft and manage correspondence, reports, and deliverables on behalf of leadership.
• Handle sensitive information and communications with discretion and professionalism.
• Reconcile expenses, manage travel authorizations, and monitor key follow-up actions.
  
  

Corporate Travel & Logistics

• Coordinate all domestic travel arrangements for executive leadership and key personnel, including detailed itineraries, ground transportation, lodging, and vendor coordination.
• Ensure cost-effective travel planning while maintaining executive preferences and requirements.
• Respond quickly to travel changes and logistical needs with poise and professionalism.
  
  

Meeting Planning & Organizational Coordination

• Plan and facilitate executive and department-level meetings, strategy sessions
• Organize materials, secure meeting space, manage technology setup, and track follow-up actions.
• Maintain a rolling calendar of key organizational events, leadership reviews, and compliance milestones.
  
  

Expanded EMS-Focused Project Management

• Serve as a bridge between leadership and frontline departments, ensuring alignment between strategic vision and operational execution.
• Project Planning: Define project scope, objectives, and deliverables. Develop detailed project plans including timelines, milestones, resources, and assigned responsibilities.
• Project Execution: Oversee day-to-day activities of multiple concurrent projects. Monitor progress, identify and address issues, manage changes, and ensure alignment with organizational goals.
• Facilitate cross-functional collaboration with internal departments such as Clinical Operations, HR, Finance, and Recruiting to maintain accountability and communication throughout the project lifecycle.
• Create and manage project documentation, stakeholder updates, and performance tracking tools such as: Gantt charts, dashboards, or status reports.
• Present regular updates, summaries, and recommendations to executive leadership, enabling informed decision-making and prioritization.
  
  

Scheduling & Strategic Planning

• Manage day-to-day and long-term scheduling priorities for C-level executives.
• Track and align quarterly business reviews, budget meetings, department milestones, and performance cycles.
• Anticipate upcoming deliverables and deadlines across departments and communicate expectations clearly.
  
  

Qualifications

• 5+ years of experience in a senior Executive Assistant or EA/Project Manager hybrid role supporting C-level leadership.
• Strong project management experience in a healthcare, EMS, or operational environment.
• Demonstrated ability to manage simultaneous administrative and strategic responsibilities.
• Excellent written and verbal communication skills, including the ability to distill complex issues for leadership.
• Advanced organizational, time management, and prioritization skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project); familiarity with project tools like Smartsheet
• Discretion, judgment, and professional integrity in handling confidential information.
  
  

Preferred Qualifications

• Project Management certification preferred
• Prior experience leading or supporting initiatives in healthcare is a plus
• Experience with Healthcare specific systems, workflows, or compliance standards is highly valued.
  
  

Why Join AmeriPro Health?

• Be part of a mission-driven organization that provides life-saving services to communities.
• Opportunity to contribute to the growth and success of a respected healthcare provider.
• Competitive salary and benefits package.
• Supportive and innovative work environment.
  
  

Benefits

Benefits for Full-time positions include:

• Paid Time Off
• Benefits package: (Medical; Dental; Vision; short-term disability; Life, Accident and Cancer insurance policies, and more)
• 401(k) retirement plan with a company match
• Paid uniforms
• Tuition reimbursement
• Employee Referral Bonuses
• Opportunities for overtime
• Professional development & opportunities for advancement
• Flexible scheduling options
• Employee assistance programs (EAP)
• We foster a positive work environment
  
  

AmeriPro Health is an Equal Opportunity Employer, committed to fostering a diverse workplace. We welcome applications from qualified candidates of all backgrounds and experiences.

#AmeriPro Health

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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Executive Assistant to Managing Partner & CEO

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