Executive Assistant/Project Coordinator

more-jobs; Wilmington (DE); On-site; USD 70,000 - 110,000; Part time

Job summary

Proclinical is seeking an Executive Assistant/Project Coordinator to support senior leadership in a fast-paced life sciences environment. The role combines high-level administrative duties with project coordination across functional teams in a multinational setting.

The candidate will manage calendars, meetings and communications, coordinate leadership meetings and events, and assist with travel, budgeting and vendor coordination to ensure smooth operations and timely delivery of initiatives.

Qualifications

• At least five years of experience in a similar executive support or project-coordination position.
• Experience supporting senior executives within a multinational organization.
• Strong calendar, meeting and email management experience.
• Experience coordinating leadership meetings, working groups and video conferences.
• Ability to organize complex business travel and prepare expense reports.
• Experience providing logistical support for internal and external events.
• Experience supporting budget planning, tracking and adjustments.
• Ability to manage monthly accruals and coordinate with Finance and external agencies.

Responsibilities

• Provide high-level administrative and project coordination support to senior leadership.
• Ensure seamless operations and efficient communication across teams.
• Coordinate leadership meetings, working groups and video conferences.
• Organize complex travel arrangements and expense reporting.
• Support budget planning, tracking and accruals with Finance.

Skills

Calendar management

Email management

Project coordination

Vendor management

SharePoint

Video conferencing

Tools

SharePoint

Video conferencing

Job description

Executive Assistant/Project Coordinator - Contract - Wilmington, DE

Ready to become the trusted right-hand to senior leaders while driving high-impact projects in the life sciences industry?

Proclinical is seeking an Executive Assistant/Project Coordinator to support senior leadership in a dynamic and fast-paced environment.

Primary Responsibilities:

The successful candidate will focus on providing high-level administrative and project coordination support, ensuring seamless operations and efficient communication across teams.

Skills & Requirements:

• Previous experience supporting Medical Affairs, pharmaceutical or life-sciences teams
• Experience working with Legal and Finance on contracts, vendors and purchase orders
• Strong SharePoint and project-tracking experience

The Executive Assistant/Project Coordinator's responsibilities will be:

• At least five years of experience in a similar executive support or project-coordination position
• Experience supporting senior executives within a multinational organization
• Strong calendar, meeting and email management experience
• Experience coordinating leadership meetings, working groups and video conferences
• Ability to organize complex business travel and prepare expense reports
• Experience providing logistical support for internal and external events
• Experience supporting budget planning, tracking and adjustments
• Ability to manage monthly accruals and coordinate with Finance and external agencies