Executive Assistant & Project Coordinator

Iteris; Nashville (TN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

401(k) with immediate matching

Paid-Time-Off benefits

Comprehensive medical coverage

Life insurance

Education assistance

Job summary

Iteris, Inc. in Nashville, TN is seeking an Executive Assistant to support the Project Manager, track deliverables, schedule meetings, and produce meeting minutes. The role emphasizes proactive communication to keep the contract on track and ensure timely updates to TDOT management.

You will also handle onboarding, budgeting, and records management, while supporting the TMC marketing team and office operations. Experience with MS Office and strong organizational skills are required.

Qualifications

• Two years of experience in an executive assistant role or similar.
• Strong Microsoft Office skills and ability to take meeting minutes.
• Familiarity with ISO 9001 standards or similar quality frameworks.

Responsibilities

• Coordinate administrative support functions for the TMC and implement office policies.
• Track contract deliverables and inform management of due dates; follow up after due dates.
• Process and distribute deliverables to TDOT management; coordinate feedback and final versions.
• Manage onboarding for new TMC employees and monitor budgets and time records.
• Handle document development, retention, and records management; coordinate meeting room setups.
• Support TDOT TMC staff with scheduling, meeting coordination, and materials organization.

Skills

Microsoft Office

Meeting minutes

Communication skills

Organizational skills

Interpersonal skills

Job description

Iteris, Inc. in Nashville, TN is seeking an Executive Assistant to support the Project Manager, track deliverables, schedule meetings, and produce meeting minutes. The role emphasizes proactive communication to keep the contract on track and ensure timely updates to TDOT management.

You will also handle onboarding, budgeting, and records management, while supporting the TMC marketing team and office operations. Experience with MS Office and strong organizational skills are required.