Executive Assistant (Programs) - Rathgeber Village Campus

The SAFE Alliance; Austin, Northern (TX, KY); Hybrid; USD 37,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Holidays

Personal holidays

Voluntary benefits plan

Retirement plan with employer match

Job summary

The SAFE Alliance seeks an Executive Assistant (Programs) for the Programs Administration in the Executive Office department. This role supports Co-Chief Program Officers, manages calendars, travel, logistics, and communications, and coordinates high-priority projects to strengthen survivor-centered, trauma-informed services.

Based in Austin, TX, the position is full-time, non-exempt, with some remote/hybrid work and occasional travel between campuses.

Qualifications

• Associate degree required; equivalent years of professional-level experience acceptable in lieu of degree.
• Bachelor's degree in business administration, nonprofit management, or related field preferred.
• Strong administrative, organizational, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills with attention to detail.
• High level of integrity and discretion when handling confidential information.
• Ability to balance multiple projects and deadlines while collaborating across teams.
• Proactive, organized, and committed to donor care and data confidentiality.
• Proficiency in Microsoft Office Suite, Zoom, and cloud-based tools (SharePoint, DocuSign, TEAMS).

Responsibilities

• Manage Co-CPOs' calendars and coordinate schedules, travel, logistics, and communications with internal and external stakeholders.
• Ensure alignment, engagement, and timely follow-through on leadership and program priorities.
• Support execution of initiatives related to model of care and survivor recommendations.
• Support Operations and Facilities functions and projects.
• Coordinate communications and collaboration across teams and campuses.

Skills

Administrative skills

Organizational skills

Time management

Verbal & written communication

Discretion & confidentiality

Multitasking

Education

Associate degree

Bachelor's degree in business administration/nonprofit management (preferred)

Tools

Microsoft Office Suite

Zoom

SharePoint

DocuSign

TEAMS

Job description

SAFE Alliance seeks a Executive Assistant (Programs) for the Programs Administration in the Executive Office department. This position works with Co-Chief Program Officers to lead and manage special projects related to strengthening survivor-centered, strengths-based, and trauma-informed services across the agency, including follow-up on model of care and survivor recommendations and supporting execution of related initiatives, and supporting Operations and Facilities functions and projects. This position manages Co-CPOs' calendars and coordinates schedules, travel, logistics, and communications with internal and external stakeholders, ensuring alignment, engagement, and timely follow-through on leadership and program priorities.

SAFE Alliance:

The SAFE Alliance exists to stop abuse for everyone by serving the survivors of child abuse, sexual assault and exploitation, and domestic violence. We are dedicated to ending violence through prevention, advocacy, and comprehensive services for individuals, families, and communities that have been affected by abuse.

Over the past two years, SAFE has served 11,397 clients across our programs. During that time, SAFE reached more than 50,000 community members through over 2,000 trainings, provided more than 150,000 nights and days of shelter and housing support, and delivered over 53,000 crisis intervention and advocacy services through our 24/7 hotline, walk-in advocacy, and direct support programs.

No matter what your role at SAFE Alliance you will make a difference, because together we can Stop Abuse For Everyone.

We are looking for one person to work on a full-time, non-exempt basis for an hourly salary of $27.00 to $32.00 dependent upon experience. The work location will be based at our new Community Shelter Campus in the Pecan Springs-Springdale area.This position will include some travel in the community or between campuses and will allow for some remote/hybrid work.

Perks and Benefits of Working at SAFE Alliance*:

• Employee Only: Health insurance, short-term disability, and life insurance are employer paid with an option to purchase additional dependent coverage.
• Eligibility for Paid time off accruals of up to 15 days a year prorated based on hire date and hours worked.
• Eight (8) standard paid holidays throughout the year.
• Depending on your date of hire, up to 4 Personal Holidays are granted to use at your preference throughout the year.
• A comprehensive voluntary benefits plan that includes dental, vision, flexible spending, and various insurance programs including pet insurance.
• 403(b) retirement plan with an ability to contribute immediately. You can earn an employer match of 100% up to 1% of your pay and a discretionary contribution of 2% of your pay whether you contribute to the Plan, after one year of eligible service.
• SAFE Alliance benefit plans are effective the first day of the month following thirty days of continuous employment.

*Benefit plans and benefit start dates are prorated based on date of hire and hours worked. Eligibility in employer paid benefits, paid time off and holidays are dependent upon full-time employment status and/or hours worked and may be subject to change.

Required Qualifications:

• Associate degree required. Equivalent years of professional-level relevant experience is acceptable in lieu of an Associate's Degree.
• Bachelor's degree in business administration, nonprofit management, or a related field preferred.
• Strong administrative, organizational, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills with attention to detail
• High level of integrity and discretion when handling confidential information.
• Ability to balance multiple projects and deadlines while collaborating across teams.
• Proactive, organized, and committed to donor care and data confidentiality.
• Proficiency in Microsoft Office Suite, Zoom, and cloud-based tools (e.g., SharePoint, DocuSign, TEAMS).
• Experience supporting leadership in a mission-driven or nonprofit organization (preferred).
• Must be able to work between campuses when needed and have ability to move between locations easily.
• This position requires driving. You must have a valid, State of Texas Driver's License (If in possession of an out-of-state license, obtain a State of Texas Driver's License within 90 days of beginning employment.) AND at least three (3) consecutive years of driving experience OR one (1) year of driving experience if over 27 years of age AND an acceptable driving record that covers at least the last three years of driver history.
• Pass all required criminal history background checks (including an FBI fingerprint check if applicable), as well as a pre-employment drug screen and TB test, if applicable.
• All employees are required to comply with policies regarding COVID-19, which may be subject to change. COVID vaccines are still highly recommended, and we encourage employees to get vaccinated if they are able.