Executive Assistant, Product

Figma; San Francisco (CA); Remote; USD 127,000 - 221,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Retirement benefits

Parental leave

Mental health and wellness benefits

Paid time off

Flexible PTO for exempt employees

Reimbursements for cell phone and home

Annual bonus plan for eligible roles

Job summary

Figma is seeking an Executive Assistant to support VPs in Product and collaborate across the Tech Org. This role can be fully remote in the United States or based in SF/NYC, with a focus on maintaining calendars, coordinating travel, and managing confidential information.

You will partner with leadership teams to drive processes, optimize rhythms, and ensure alignment on milestones and events. Strong communication and discretion are essential for success in this fast-paced environment.

Qualifications

• 5+ years of executive support in a fast-paced tech environment
• Ability to anticipate tradeoffs and act independently
• Affinity for AI and building creative workflows to improve operational efficiency
• Strong written and verbal communication with judgment and discretion
• Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)

Responsibilities

• Proactively manage VP calendars, meetings, travel, and expenses
• Sign off for expenses, PO approvals, and tooling with internal policy
• Coordinate agendas and logistics for large meetings; track content and action items
• Identify opportunities for workflow optimization around business deliverables and timelines
• Partner with CPO EA and VPs on design operations, process, and long-term planning
• Drive cross-functional alignment on projects, milestones, and events
• Foster culture and connection across hubs and remote colleagues with Figma’s Play value

Skills

Executive support

Calendar management

AI workflows

Stakeholder coordination

Google Suite

Tools

Google Workspace

Video conferencing tools

Job description

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

As an Executive Assistant in Product, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Product team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole. This is a full-time role that can be held from one of our US hubs (SF or NYC) or remotely in the United States. Note: the role requires working PT hours.

What you'll do at Figma:

• Proactively manage VP calendars, meetings, business travel arrangements, and expenses
• Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy
• Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings–tracking content readiness, taking notes, and pushing forward on relevant action items
• Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
• Be a strategic thought partner to the CPO's EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning
• Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
• Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's 'Play' value

We’d love to hear from you if you have:

• 5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions
• An affinity for AI and the ability to build creative workflows to improve operational efficiency
• Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders—surfacing risks, influencing priorities, shaping how their time is spent, and representing leaders across internal and external stakeholders in person, virtually, and via email, while being unafraid to provide pushback and upward feedback
• A thoughtful and inclusive lens with a track record of trustworthiness, reliability, and discretion with confidential information
• Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)

While it's not required, it's an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting technical or AI-focused teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.

• health, dental, and vision coverage
• retirement benefits with company contributions
• parental leave and reproductive or family planning support
• mental health and wellness benefits
• paid time off
• paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations.
• Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave.
• company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts.
• sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles.

All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.

Annual Base Salary Range:

$127,000 - $221,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail] . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Figma’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, neutral or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.