Executive Assistant | Physician Compliance | Part/Time | Remote

UF Health; Jacksonville (FL); Remote; USD 45,000 - 60,000; Full time

Job summary

UF Health is seeking a Senior Administrative Assistant to provide comprehensive administrative support in the Department of Community Health and Family Medicine. The role involves organizing office tasks, maintaining departmental records, and coordinating travel documentation while requiring a minimum of 3 years of administrative experience and proficiency in Microsoft Office.

Qualifications

• 3 years Senior administrative experience required.
• 3 years experience with Microsoft Office.
• High School Diploma or GED required.

Responsibilities

• Organizes and performs all office and clerical functions.
• Provides administrative support to faculty and staff.
• Coordinates Kronos time and attendance.

Skills

Organizational Skills

Microsoft Office

Research Skills

Education

High School Diploma or GED

Associates Degree

Job description

Overview

Job Duties

Under the direction of the manager, coordinates the day-to-day administrative support activities in the Department/Division. Organizes and performs all office and clerical support services within the Department/Division. May act as an intermediary for the department.

Responsibilities

Essential Functions

• Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing

meeting minutes.

• Organizes and maintains Department records, reports, minutes to meetings and other related documents. Ensures

the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings and training sessions.

• Provides administrative support to faculty and staff in Department of Community Health and Family Medicine.

Skilled in researching, writing, preparing reports, and creating presentations.

• Assist in preparation, submission and/or maintenance of administrative documents and forms for satellite physicians.

• Assists in organizing and maintaining all travel documentation and reports; vacation and leave requests for satellite

physicians.

• Coordinates Kronos time and attendance for the Department of Community Health and Family Medicine and Ambulatory care Services staff.

• Performs other administrative duties as directed.

• Monthly preparation of CHFM Administrative portion (New hiring of provider photos, clinic openings, special events) of billboard outside of office.

• Participate in Division Manager's meeting in the absence of the Administrative Manager II and follow-up on information provided.

• Additional duties as assigned may vary.

Qualifications

Experience Requirements

3 years Senior administrative experience required

3 years Microsoft Office required

3 years Academic healthcare system experience preferred

Education Requirements

High School Diploma or GED required

Associates preferred

UFJPI is an Equal Opportunity Employer and Drug Free Workplace