Executive Assistant to CEO (Part-Time)

RF-SMART; Jacksonville (FL); Remote; USD 52,000 - 78,000; Part time

Job summary

RF-SMART is seeking a part-time Executive Assistant to the CEO who will provide high-level administrative support. The ideal candidate possesses 10+ years of experience supporting executives, exceptional organizational skills, and strong communication abilities. This remote role entails managing the CEO's calendar, coordinating team activities, and ensuring smooth logistical operations.

Qualifications

• 10+ years of experience supporting SVP/C-Level Executives.
• Proven track record of handling confidential information.
• Exceptional organizational capabilities.

Responsibilities

• Schedule and coordinate meetings.
• Manage CEO's team engagement program and travel arrangements.
• Execute annual Executive Team offsites.

Skills

Organizational abilities

Professional communication

Attention to detail

Tools

Microsoft Office Suite

Calendar management tools

Job description

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Executive Assistant to the CEO (Part-Time & Virtual)
**This role is USA Based Only**

We exist to transform our customers and change lives

We are seeking an experienced, detail-oriented Executive Assistant to provide high-level administrative support to our CEO in a part-time capacity. This remote position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail.

Key Responsibilities:

• Provide comprehensive calendar, including:
  
  
  
  • Scheduling and coordinating meetings
  
  
  • Handling conflicts and competing demands
  
  
  
  


• Orchestrate and manage the CEO's team engagement program, including:
  
  
  
  • Coordinating team member lunches and managing attendee lists
  
  
  • Facilitating virtual team member meetings via Zoom
  
  
  • Supporting CEO preparation for team interactions
  
  
  
  


• Plan and execute three annual Executive Team offsites, including:
  
  
  
  • Venue selection and booking
  
  
  • Coordinating meeting spaces, meals, and activities
  
  
  • Managing travel arrangements for attendees
  
  
  
  


• Handle all travel arrangements and logistics for CEO


• Process, categorize, and manage expense reports.

Required Qualifications:

• 10+ years of experience supporting SVP/C-Level Executives


• Proven track record of handling confidential information with absolute discretion


• Exceptional organizational and time management capabilities


• Strong attention to detail and commitment to accuracy


• Professional and formal communication style, both written and verbal


• Demonstrated ability to work independently in a remote environment


• Advanced proficiency in:
  
  
  
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  
  
  • Calendar management and scheduling tools.
  
  
  
  

Preferred Qualifications:

• Experience managing virtual team coordination and communication


• Strong interpersonal skills and ability to build relationships with stakeholders


• Demonstrated proactive approach to problem-solving


• Track record of successful remote work

The ideal candidate will be a highly resourceful, proactive self-starter who anticipates needs, resolves potential conflicts before they arise, and maintains the highest level of professionalism in all interactions. This position offers the opportunity to work remotely while playing a crucial role in supporting executive leadership.

Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status).
General Information: The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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