Executive Assistant & People Ops Partner – Onsite LA

SprintRay Inc.; Los Angeles (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

SprintRay is seeking an organized and proactive Executive Assistant & People Operations Coordinator to support our executive team in Los Angeles. This full-time, on-site role focuses on delivering seamless administrative support, coordinating meetings, events, and office operations to create a welcoming employee and visitor experience.

The successful candidate will manage calendars, assist with travel, prepare materials, and anticipate needs for senior leaders while coordinating People Services

Qualifications

• 3+ years of experience in executive assistance or similar high-touch support role.
• Experience supporting executives or senior leaders preferred.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administrative support to members of the executive team.
• Manage calendars, schedule meetings, coordinate appointments, and help executives stay organized and prepared.
• Coordinate meeting logistics, conference rooms, meals, materials, and other administrative needs.
• Assist with travel arrangements, itineraries, reservations, and expense coordination as needed.
• Prepare documents, presentations, meeting materials, and general correspondence.
• Anticipate executive needs and proactively follow up on action items and priorities.
• Support special projects and ad hoc requests from the executive team.
• Serve as a welcoming and professional first point of contact for employees, candidates, customers, vendors, and other visitors to the Los Angeles office.
• Greet and assist visitors and coordinate with internal teams regarding onsite guests.
• Maintain an organized, professional, and welcoming front office and common-area environment.
• Coordinate conference rooms, visitor logistics, deliveries, mail, and general office needs.
• Help ensure the office is prepared for executive meetings, customer visits, interviews, and special events.
• Coordinate onsite employee events, celebrations, lunches, meetings, recognition activities, and company initiatives.
• Manage food and beverage ordering for meetings, events, and employee programs.
• Support company-wide engagement initiatives and programs led by People Services.
• Assist with planning and execution of larger company events such as Founders Day, leadership meetings, holiday events, and employee activities.
• Help identify ways to improve the day-to-day onsite employee experience and office environment.
• Partner across departments to help bring company initiatives to life.
• Serve as an accessible, in-person resource for employees and help direct questions to the appropriate People Services team member.
• Support new hire onboarding activities, including preparing workspaces, coordinating first-day logistics, welcoming new employees, and supporting orientation.
• Assist with employee communications, recognition programs, engagement activities, and other People Services projects.
• Provide general administrative and project support to the People Services team.
• Maintain appropriate discretion and elevate confidential or sensitive employee matters to the appropriate People Services team member.
• Partner with internal teams and vendors to coordinate day-to-day office and facilities needs.
• Help manage office supplies, food, equipment, furniture, and other workplace resources.
• Coordinate with vendors for maintenance, repairs, deliveries, catering, and other office services.
• Identify onsite issues and take ownership of coordinating solutions.
• Help maintain an organized, safe, functional, and welcoming workplace.

Skills

Executive support

Calendar management

Communication skills

Proactivity

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

SprintRay is seeking an organized and proactive Executive Assistant & People Operations Coordinator to support our executive team in Los Angeles. This full-time, on-site role focuses on delivering seamless administrative support, coordinating meetings, events, and office operations to create a welcoming employee and visitor experience.

The successful candidate will manage calendars, assist with travel, prepare materials, and anticipate needs for senior leaders while coordinating People Services