Executive Assistant & People Operations Specialist

Bonfire Effect; Fort Collins (CO); Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

Hourly pay $25-$30

Hybrid in Fort Collins

Sick leave

Beer on tap

Team culture

No employer coverage

Job summary

Bonfire Effect seeks a part-time Executive Assistant & People Operations Specialist in Fort Collins. You will manage calendars, coordinate meetings, and handle onboarding while protecting confidential information, reporting to the CFO/HR & leadership team.

You’ll connect our tech stack, support benefits/compliance tasks, and help run communications that keep all staff informed and aligned while preserving our going-forward culture.

Qualifications

• Experience in executive assistance or operational support for senior leaders.
• Exceptional organization and detail orientation in fast-paced environments.
• Proactive mindset and ability to handle ambiguity with minimal guidance.
• Proficiency with modern business tools and learning new systems quickly.

Responsibilities

• Manage calendars, coordinate meetings, prepare agendas and materials, and track action items.
• Support EOS rhythms by scheduling and prepping leadership meetings.
• Connect systems across Productive.io, HubSpot, Microsoft 365, and Trello.
• Coordinate onboarding, recruitment logistics, and HRIS updates with the HR leader.
• Guard confidential information and ensure timely all-staff communications.
• Own the holiday calendar and team traditions, and keep the culture lively.

Skills

Calendar management

Executive support

People operations

Communication

Discretion

Tools

Microsoft 365

Productive.io

HubSpot

Copilot

SharePoint/OneDrive

Trello

Job description

Part-time | Hourly | 24 to 28 hours per week | Hybrid, Fort Collins HQ | $25 to $30 per hour

the role.

Do Marie Kondo and Martha Stewart call you for organizational advice?

Do you deliver the answer before the email even hits your inbox?

Bonfire Effect is looking for a part-time Executive Assistant & People Operations Specialist who sees around corners, owns every detail, and never leaves a loop open. You're the person who notices the agenda is missing, the new hire's laptop isn't ordered, and it's someone's work anniversary on Thursday, and you've already handled all three.

This seat sits at the center of how Bonfire runs. You'll keep our leaders organized and ready, keep our systems connected and humming, and make sure every person on our team feels welcomed, informed, and cared for from day one. Working side by side with our Chief Finance & HR Officer, President and leadership team, you'll be trusted with the important stuff: leadership calendars, confidential people information, and the all-staff messages that keep our crew moving in the same direction.

Here's the thing: we don't want an order-taker. We want a partner. Someone who spreads contagious love by making everyone's day a little easier. Someone who can let go and have fun planning the holiday party just as much as perfecting the onboarding checklist. Someone fearlessly creative enough to find a smarter way to do what we've always done. And someone who does the right thing when they're trusted with what matters most.

The details:

Part-time, hourly (24 to 28 hours per week).

Hybrid, with regular in-office time at our Fort Collins HQ.

If you're the one who keeps the fire well-tended so everyone else can gather around it, pull up an Adirondack.

the Bonfire Effect.

If you've ever been part of something full of passion, purpose, and inspiration, you know the bonfire effect. Ours comes from fearless creativity, a love of people, and a commitment to doing the right thing for our clients and for each other. From local nonprofits to global technology companies, we ignite brands and help teams navigate change.

We're a crew of folks who start fires. Not literally (though we do have an annual Bonfire bonfire), but the kind that sparks change and lights up new opportunities.

We work smart, play hard, and live with passion.

• Some of us love a color-coded calendar.
• Some of us love a perfectly built onboarding checklist.
• Some of us love a spreadsheet that reconciles on the first try.
• Some of us just love being the reason the cake shows up on time.

We don't judge. We embrace our differences and fuel each other's interests. And right now, we're looking for someone to keep the whole fire well-tended.

Pull up a chair. Let's start something.

day in the life.

As our Executive Assistant & People Operations Specialist, you'll:

• Live the values: Show up grounded in Bonfire's four core values: Spread Contagious Love. Let Go, Have Fun. Be Fearlessly Creative. Do the Right Thing.
• Keep leaders ready: Manage calendars, coordinate meetings, prep agendas and materials, and follow through on action items. Help run our EOS rhythms by scheduling and prepping L10s, quarterlies, and other leadership meetings.
• Connect the systems: Be the connective tissue across our tech stack, including Productive.io, HubSpot, Microsoft 365, Copilot, SharePoint/OneDrive, and Trello. You don't need to be the expert in every tool, just the person who keeps them connected, accurate, and running.
• Power the people experience: Coordinate new-hire onboarding and orientation, recruitment logistics, candidate and employee profiles, HRIS updates, and support for benefits and compliance tasks, partnering closely with our Chief Finance & HR Officer.
• Own the details and close the loops: Track commitments across leaders and projects, follow through without reminders, and be the safeguard that keeps anything from slipping through the cracks.
• Steward our communication: Coordinate and send all-staff communications with the Executive Team so the right message reaches the right people at the right time. Gather, organize, and protect the information that helps us make good decisions.
• Keep the culture lit: Own the holiday calendar and team traditions like birthdays, work anniversaries, and gifts, and help the fun committee turn great ideas into great moments.

what you'll need.

• Experience as an executive assistant or in an administrative, operations, or people-operations role, ideally supporting senior leaders.
• Exceptional organization and attention to detail, with a track record of accuracy when things move fast and the stakes are real.
• A proactive, anticipatory mindset. You act before being asked and you're comfortable owning ambiguity.
• The ability to juggle many time-sensitive tasks without dropping details.
• Working fluency in modern business tools (Microsoft 365, project management, and CRM platforms) and the ability to learn new ones quickly.
• Discretion and trustworthiness with confidential leadership, financial, and people information.
• Strong written and interpersonal communication skills.
• Bonus points: experience with HR processes like onboarding, recruitment coordination, HRIS, benefits, or compliance.
• A service-minded, collaborative spirit that fits our core values.

the benefits.

• Pay: $25 to $30 per hour (final rate based on experience)
• Paid sick leave
• Hybrid flexibility, with in-office time at our Fort Collins HQ
• Beer and nitro coffee on tap at HQ
• A collaborative team culture fueled by creativity and camaraderie
• Not eligible for employer-sponsored medical, dental, and vision coverage