Executive Assistant

Menlo Ventures; San Francisco (CA); On-site; USD 100,000 - 200,000; Full time

Benefits offered by this job

Equity

Competitive benefits

Market salary

Job summary

Goodfire is seeking an Executive Assistant to support the COO and Principal Investigator, protecting their time to focus on high-impact work. You will own their calendar and inboxes, coordinate travel and meetings, assist with personal tasks, and partner with the Operations team to enhance the employee experience.

The role is fast-paced with ambiguity; success comes from organization, proactive problem-solving, and building trust across the organization. San Francisco onsite only.

Qualifications

• Experience supporting C-level executives in a venture-backed startup.
• Fast-paced, early-stage startup experience.
• Strong calendar, travel, and event coordination skills.

Responsibilities

• Own COO calendar and inboxes; orchestrate travel and meeting logistics.
• Coordinate internal and external meetings; support Executive Operations.
• Partner with Operations to create an exceptional employee experience.

Skills

Startup experience

C-level support experience

Calendar management across time zones

Vendor negotiation

Event planning

Tools

Google Workspace

Notion

Slack

Job description

About Goodfire

Goodfire is a research company using interpretability to understand, learn from, and design AI systems. Our mission is to build the next generation of safe and powerful AI—not by scaling alone, but by understanding the intelligence we're building.

Scaling has proven powerful, but today's approach is fundamentally limited: we can't meaningfully understand, debug, or shape what models learn. Every engineering discipline has been gated by fundamental science and AI is at that inflection point now.

We're advancing the science of how AI systems actually work. Treating models as black boxes is an unnecessary handicap—we have access to the structures inside them, and understanding those structures lets us steer what models learn, make them safer and more useful, and extract the vast knowledge they contain. Our goal is to make AI that can be understood, debugged, and shaped like software.

Goodfire is a public benefit corporation headquartered in San Francisco with a team of the world’s top interpretability researchers and engineers from organizations like OpenAI and DeepMind. We're backed by over $200M from B Capital, Menlo Ventures, Lightspeed, Eric Schmidt, and others.

About the role

We’re searching for an Executive Assistant who will support our COO and Principal Investigator- someone who will make it their mission to protect their time and attention so they can stay focused on the highest-impact work. You’ll own their calendar and inboxes, orchestrate travel and meeting logistics, assist with personal tasks, coordinate internal and external meetings, and partner closely with our Operations team to create an exceptional employee experience.

The work is intense and fast-paced. We’re looking for someone who can keep pace without ever lowering their standards for excellence. No two days will look the same and you’ll face problems that don’t come with a playbook. If you thrive in ambiguity, love bringing order to complexity, and find genuine joy in making helping people and an organization run better, we’d love to hear from you!

Who you are

You care deeply, have an exceptionally high bar for quality, are relentlessly organized, have strong communication skills, and are energized by solving problems. You thrive in high-growth environments where priorities shift quickly, take pride in flawless execution, and treat every challenge, whether rescheduling a board meeting or sourcing last-minute catering, as an opportunity to do valuable and meaningful work. You also understand that strong executive support is built on strong relationships, so you have a desire to invest in earning trust across the organization to become a reliable partner to everyone in the organization.

Preferred qualifications

• Experience working in a fast-paced, early-stage startup environment
• Prior experience supporting C‑level executives in a venture‑backed startup
• Comfort negotiating with vendors and managing complex calendars across time zones
• Demonstrated success planning multi‑day off‑sites or customer events
• Proficiency with modern productivity tools (e.g., Google Workspace, Notion, Slack

Our values

Goodfire is looking for individuals who embody our values and share our deep commitment to making interpretability accessible. We are building a team first and foremost.

Put mission and team first

All we do is in service of our mission. We trust each other, deeply care about the success of the organization, and choose to put our team above ourselves.

Improve constantly

We are constantly looking to improve every piece of the business. We proactively critique ourselves and others in a kind and thoughtful way that translates to practical improvements in the organization. We are pragmatic and consistently implement the obvious fixes that work.

Take ownership and initiative

There are no bystanders here. We proactively identify problems and take full responsibility over getting a strong result. We are self-driven, own our mistakes, and feel deep responsibility over what we’re building.

Action today

We have a small amount of time to do something incredibly hard and meaningful. The pace and intensity of the organization is high. If we can take action today or tomorrow, we will choose to do it today.

Where we work

We are hiring for this position in our San Francisco office who’d be onsite 5 days a week.

What we offer

This role offers market competitive salary, equity, and competitive benefits.

The expected salary range for this position is $100,000-$200,000.

This role reports into Executive Operations.