Executive Assistant & Payroll Specialist

New Opportunities, Inc.; Waterbury (CT); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with matching contributions

Vacation Time

Personal Time

Sick Time

Holiday Pay

Job summary

New Opportunities, Inc. in Waterbury, CT seeks a full-time Executive Administrative Assistant to support the President & CEO, coordinate Board activities, and handle confidential communications, including after-hours matters.

Responsibilities span payroll processing in HRIS, onboarding, maintaining employee records, preparing agendas and materials, drafting letters, and serving as liaison to senior leadership and external partners.

Qualifications

• Associate's degree required; Bachelor's degree in a related field preferred.
• 1 year payroll administration experience required.
• 3–5 years in executive administrative support or HR administration preferred.
• Experience supporting executive leadership and Boards of Directors preferred.

Responsibilities

• Provide administrative support to the President & CEO including calendar management, meetings, and correspondence.
• Coordinate Board of Directors meetings, agendas, materials, minutes, and records.
• Serve as liaison between CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread confidential communications and reports.
• Maintain confidential records and ensure record retention.
• Maintain office supplies and coordinate equipment procurement/servicing.
• Recruit and refer applicants; process new hires and onboarding.
• Process payroll in HRIS and maintain payroll data integrity.
• Generate departmental reports as requested.
• Provide HR support to the department as needed.

Skills

Analytical skills

Written and oral communication

Leadership

Time management

Interpersonal relations

Confidentiality

Executive-level discretion

Evening/after-hours availability

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

New Opportunities, Inc. in Waterbury, CT seeks a full-time Executive Administrative Assistant to support the President & CEO, coordinate Board activities, and handle confidential communications, including after-hours matters.

Responsibilities span payroll processing in HRIS, onboarding, maintaining employee records, preparing agendas and materials, drafting letters, and serving as liaison to senior leadership and external partners.