Executive Assistant & Ops Training Lead (Flexible Scheduling)

Carefree Living by Oxford Living; Burnsville (MN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Flexible Schedules/Work-life balance

Competitive Wages

Paid Training

401K with employer match

Medical/Dental/Vision insurance

Paid Time Off

Free meals at Carefree Living sites

Job summary

Carefree Living by Oxford Living in Minnesota is seeking an Executive Assistant to provide organized support to the Director of Operations and oversee administrative processes across our assisted living communities.

This role trains and supports administrative staff, coordinates scheduling, AP/AR, and ensures waiver services are tracked and renewed; it also involves directory management, social media monitoring, editing marketing materials and making minor website updates.

Qualifications

• Highly organized and detail-oriented
• Experience with administrative staff training and onboarding is a plus
• Ability to manage scheduling standards and basic AP/AR processes

Responsibilities

• Train and support all administrative staff, ensuring cost effectiveness and quality standard
• Coordinate scheduling, AP/AR, and policy implementation for administrative staff
• Maintain tracking of waivered services renewals and ensure compliance
• Edit marketing materials, manage directory, and perform minor website updates
• Assist Director of Operations or leadership in staffing and operational initiatives

Skills

Organized

Detail-oriented

Communication

Tools

SharePoint

Job description

Carefree Living by Oxford Living in Minnesota is seeking an Executive Assistant to provide organized support to the Director of Operations and oversee administrative processes across our assisted living communities.

This role trains and supports administrative staff, coordinates scheduling, AP/AR, and ensures waiver services are tracked and renewed; it also involves directory management, social media monitoring, editing marketing materials and making minor website updates.