Executive Assistant/Operations Manager

N A; United States; Hybride; USD 45 000 - 65 000; Plein temps

Résumé du poste

N/A company is seeking an Executive Assistant to support leadership and keep operations running smoothly. The role spans office, store, and factory environments with both in-person and remote work components.

Responsibilities include reporting, calendar management, procurement, payroll support, and handling confidential information. The ideal candidate will be highly organized, proactive, and professional with strong communication skills.

Qualifications

• Bachelor's degree preferred.
• 1-3 years of experience as an executive assistant preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks and prioritize effectively.
• Excellent problem-solving abilities and attention to detail.
• Proactive and self-motivated with a positive attitude.
• High level of professionalism and discretion.

Responsabilités

• Preparing sales and inventory reports.
• organizing meetings.
• help with finding and buying merchandise for the stores.
• assisting with ordering materials, fabrics, supplies.
• organize mail and bills.
• manage companies emails.
• monitor website sales.
• confidential secretary duties (including handling sensitive information).
• operational assistance.
• help schedule and manage meetings.
• help move product to and from factory, office and stores.
• coordinate orders from large customers to factories.
• act as the primary point of contact between the CEO and internal/external stakeholders.
• handling correspondence and inquiries.
• drafting, proofread, and edit documents, reports, and presentations, as needed.
• monitoring and submitting payroll after it is approved.
• filing licenses and keeping licenses up to date.
• maintain office supplies inventory and place orders as needed.
• perform clerical tasks such as filing, photocopying, and scanning documents.
• assist with customer service inquiries and provide support as needed.
• customer service oriented mindset.

Connaissances

Organizational skills

Time management

Written and verbal communication

Multitasking and prioritization

Problem solving

Proactive and self-motivated

Discretion and professionalism

Formation

Bachelor's degree preferred

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

We are a company that designs and manufactures clothing and accessories with local retail stores. Our mission is to provide visitors and locals with upscale New Orleans inspired items that represent the best of New Orleans. We have a happy and friendly work environment whether it be at the office, stores or factory. There is a lot of room for growth from this position within the company. We are expanding and are looking for great people to grow with us. Half of the work associated with this position can be done remotely. The other parts will be spent in our nice office, stores or clothing factory.

Responsibilities will include:

• Preparing sales and inventory reports
• organizing meetings
• help with finding and buying merchandise for the stores
• assisting with ordering materials, fabrics, supplies
• organize mail and bills
• manage companies emails
• monitor website sales
• confidential secretary duties (including handling sensitive information)
• operational assistance
• help schedule and manage meetings
• help move product to and from factory, office and stores
• coordinate orders from large customers to factories
• act as the primary point of contact between the CEO and internal/external stakeholders
• handling correspondence and inquiries
• drafting, proofread, and edit documents, reports, and presentations, as needed
• monitoring and submitting payroll after it is approved
• filing licenses and keeping licenses up to date
• maintain office supplies inventory and place orders as needed
• perform clerical tasks such as filing, photocopying, and scanning documents
• assist with customer service inquiries and provide support as needed
• customer service oriented mindset

This job description is not intended to be all-inclusive. The employee may be asked to perform other related duties as assigned.

Requirements

• Bachelor's degree preferred.
• 1-3 years of experience as an executive assistant preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks and prioritize effectively.
• Excellent problem-solving abilities and attention to detail.
• Proactive and self-motivated with a positive attitude.
• High level of professionalism and discretion.

Our workplace is a fun and creative environment. We design our own clothes and accessories, and we love input from everyone in the company, not just our designers. If you like to work in a of a fun and creative place, this is a great company for you. This job is located on Metairie Road in Old Metairie.