Executive Assistant

Laborde Products; Covington (LA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life Insurance

Short-term and Long-term Disability

401k with company match

Paid Time Off and Company Holidays

Job summary

Laborde Products, an innovative family-owned company in Covington, LA, seeks an experienced Executive Assistant to optimize the President's time by tracking and communicating project progress and actions.

You will manage calendars, travel, correspondence, and meeting preparation while maintaining organized files and ensuring smooth operations across the executive office.

Qualifications

• High school diploma or equivalent; bachelor's degree preferred.
• 3–5 years of administrative experience with at least 2 years supporting an executive or senior level manager.

Responsibilities

• Coordinate the President's communications, including taking calls, responding to emails, and interfacing with customers.
• Manage the President's calendar and all appointments.
• Prepare for meetings and events with appropriate materials.
• Respond to requests for meetings and meeting modifications as needed.
• Coordinate and schedule all travel for the President and Executive Team.
• Screen and direct phone calls to the President and Executive Team.
• Handle incoming correspondence for the President while out of the office or traveling.
• Assist in managing the President's email inbox and follow up on action items.
• Maintain organized electronic filing system for the President.
• Track and report expenses; complete monthly expense reports.
• Attend meetings to take notes and communicate initiatives and deadlines.
• Keep office and meeting rooms organized, clean, and presentable.
• May perform other duties as required by business needs.

Skills

Highly organized

Strong work ethic

Proactive problem solving

Excellent communication

Team player

Calm under pressure

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

Laborde Products is an innovative family-owned company with offices in Covington, LA and Houston, TX. We provide heavy-duty engines, equipment, service, and support for our customers in the Marine and Industrial/Oilfield markets.

We are currently seeking an experienced and proactive Executive Assistant to join our growing team! You will be responsible for optimizing the time and efforts of the President by tracking and communicating the progress of projects, initiatives, and tasks.

In This Role, You Will

• Coordinate the President's communication, including taking calls, responding to emails, and interfacing with customers.
• Manage the calendar and all appointments for the President.
• Ensure that the President is prepared and appropriate preparations are in place for all meetings and events.
• Respond to requests for meetings and meeting modifications, as necessary.
• Coordinate and schedule all travel for the President and other members of the Executive Team as needed.
• Screen and direct phone calls to the President and Executive Team as needed.
• Accept and address incoming correspondence for the President while out of the office or traveling.
• Assist in the management of the President's email inbox and follow up on email action items as necessary.
• Maintain organized filing system for all electronic files for the President.
• Maintain expenses and complete monthly expense reports.
• Participate in meetings and events, take notes, and communicate initiatives and deadlines after the meeting.
• Ensure that the office and meeting rooms are always organized, clean, and presentable for our team members, customers, and guests.
• May perform other duties as required by business needs.

Qualifications We Are Looking For

• High school diploma or equivalent; bachelor's degree preferred.
• 3 - 5 years of administrative experience with at least 2 years supporting an executive or senior level manager.

Skills You Will Need

• Highly organized and detail oriented.
• High energy with a positive attitude and strong work ethic.
• Willing to face complex issues head on and work through challenges to build a stronger organization.
• Proactive approach to problem solving.
• Excellent communication and interpersonal skills.
• Ability to work well individually and as part of a team with diverse personalities. Tactful and mature.
• Confident and able to remain calm under pressure.
• Strong customer service mentality.
• Trustworthy and able to maintain confidentiality.

What You Can Expect As An Executive Assistant

• This position operates in an office environment; Work is generally sedentary in nature but may require some standing and walking at times.
• May be required to drive a company vehicle to perform tasks on occasion.

Work Schedule And Benefits

• Standard office hours are Monday - Friday from 8am - 5pm
• Competitive Wages
• Medical, Dental and Vision Insurance
• Life Insurance
• Short-term and Long-term Disability
• 401k plans with company match
• Paid Time Off and Company Paid Holidays

At Laborde Products, we are committed to the success of our company and fellow team members. We do that through teamwork and completing every task with the highest level of honesty, integrity and enthusiasm.

We value equal opportunity employment and are committed to hiring individuals regardless of race, color, religion, sex, sexual orientation, national origin, disability, age, veteran status or any other protected group.