Executive Assistant & Operations Manager

EverEx USA; United States; Remote; USD 60,000 - 75,000; Full time

Job summary

EverEx USA seeks a highly organized Executive Assistant & Operations Manager to support the President and oversee day-to-day operations for our US team. This fully remote, full-time role partners with leadership in the US and Korea to streamline workflows and enable growth.

You will handle communications, calendars, travel, onboarding, contracts, financials, and HR processes while maintaining strong professional relationships with internal teams and external partners.

Qualifications

• 2+ years in EA, Chief of Staff, or operations roles supporting senior leaders.
• Experience in at least two areas: people ops, contract admin, or financial ops.
• Strong organizational, time-management, and detail orientation.
• Excellent written and verbal communication with executives and teams.
• Self-starter with initiative and problem-solving in fast-paced environments.
• Experience collaborating with remote/international teams.
• Familiar with U.S. employment processes and standard contracts.

Responsibilities

• Provide direct executive support to the President, manage priorities and schedules.
• Prepare agendas, materials, and correspondence; track actions.
• Coordinate travel, events, and expense reporting.
• Oversee onboarding/offboarding of employees and contractors.
• Assist with HR documentation, benefits, and engagement initiatives.
• Manage contracts with customers, vendors, and partners; track renewals.
• Support accounts payable/receivable and payroll coordination.
• Collaborate with Korea-based parent company on reporting.
• Identify workflow improvements to boost efficiency.

Skills

Executive support

Calendar management

Communication

Organizational skills

Problem solving

Tools

DocuSign

QuickBooks

Gusto

Brex

Google Workspace

Job description

EverEx is a leading innovator in Remote Therapeutic Monitoring software, helping clinicians deliver high-quality rehabilitative care beyond the clinic.

Our platform combines a patient-friendly mobile app, an expansive exercise library, and advanced AI technology to help healthcare providers remotely monitor patient progress, strengthen engagement, and manage care with greater precision and ease.

The Opportunity

The EverEx team is growing, and we are looking for a highly organized, proactive, and experienced Executive Assistant & Operations Manager to join our U.S. team.

This is more than a traditional executive assistant role. You will work directly with the President of EverEx USA, helping manage executive priorities while overseeing the day-to-day operations that keep our business running efficiently.

In this position, you will play a key role in supporting executive communications, coordinating people operations, managing contracts, and assisting with financial and administrative processes. You will collaborate closely with leadership and team members in both the U.S. and Korea, helping strengthen internal workflows and support the company's continued growth.

This is a fully remote, full-time position offering competitive compensation, comprehensive benefits, and opportunities for professional growth within an early-stage healthcare technology company.

What You'll Do

• Provide direct executive support to the President of EverEx USA, helping manage priorities, communications, schedules, and day-to-day responsibilities
• Prepare meeting agendas, presentations, briefing materials, and correspondence while tracking action items and ensuring timely follow-through
• Serve as a trusted point of contact between the President, internal teams, customers, partners, and leadership in Korea
• Coordinate executive travel, conference participation, speaking engagements, and expense reporting
• Track strategic initiatives, deadlines, and deliverables while proactively identifying potential challenges and opportunities for improvement
• Coordinate employee and contractor onboarding and offboarding, including employment documentation, personnel records, equipment, and system access
• Support recruiting activities, employee benefits administration, HR documentation, and internal team engagement initiatives
• Manage the administrative lifecycle of customer, partner, vendor, and contractor agreements, including document preparation, approvals, electronic signatures, and renewal tracking
• Maintain organized contract records and coordinate with external legal counsel when necessary
• Support financial operations, including accounts payable and receivable, customer invoicing, payroll coordination, expense reimbursements, and vendor subscription tracking
• Collaborate with external accountants and bookkeepers to support financial reporting, budget tracking, and month-end processes
• Maintain corporate records, business registrations, insurance documentation, and other administrative requirements
• Assist with company compliance initiatives, including HIPAA training coordination and internal compliance tracking
• Support communication and reporting between EverEx USA and its Korea-based parent company
• Take initiative to identify opportunities to streamline workflows, improve operational efficiency, and strengthen the overall employee and business experience

What You'll Bring

• At least 2 years of experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or in a similar role supporting senior leadership
• Experience in at least two of the following areas: people operations, contract administration, or financial operations
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and maintain attention to detail
• Strong written and verbal communication skills, with confidence interacting with executives, employees, customers, and external partners
• A self-starter mindset with the ability to anticipate needs, take initiative, and solve problems independently in a fast-paced environment
• Proficiency with Google Workspace or Microsoft 365 and familiarity with business tools such as DocuSign, QuickBooks, Gusto, or Brex
• Working knowledge of U.S. employment processes, employee and contractor documentation, and standard business agreements
• Strong discretion and professionalism when handling confidential personnel, financial, and business information
• The ability to collaborate effectively with remote and international teams
• A positive, patient, and proactive approach to working with colleagues and addressing challenges
• Previous experience in a startup, healthcare technology company, or organization with international operations preferred
• An interest in digital health, healthcare innovation, and improving operational processes

Location & Employment

• This is a 100% remote position for candidates based in the United States
• Full-time, exempt employment
• Reports directly to the President of EverEx USA
• Occasional early-morning or evening availability may be required to coordinate with the Korea-based parent company
• Annual base salary of $60,000-$75,000, commensurate with experience
• Comprehensive employee benefits and opportunities for professional growth

EverEx USA is an equal opportunity employer. We are committed to providing an inclusive workplace and do not discriminate based on any legally protected characteristic. Reasonable accommodations are available throughout the hiring process upon request.