Executive Assistant & Operations Lead (Sacramento)

Lucas-Public-Affairs; Sacramento (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Unlimited vacation

6 sick days

Medical/Dental/Vision insurance

401K plan

Phone stipend

Parking

Life insurance

Long-term disability

Professional development

Well-being resources

Job summary

Lucas Public Affairs, a Sacramento-based public affairs firm, seeks an Operations & Executive Assistant to provide high-level administrative and scheduling support to senior leaders, manage day-to-day office needs, and support internal and external events.

The role manages calendars for three vice presidents and two executive vice presidents, coordinates travel, oversees office operations, hosts guests, and plans on-site events.

Qualifications

• Bachelor's degree from an accredited university.
• 3+ years of experience in office operations or executive administrative support.
• Experience managing complex calendars for multiple executives.
• Experience planning and executing professional events (client meetings, board meetings, company events).
• Comfort with basic IT/equipment troubleshooting and inventory management.

Responsibilities

• Manage calendars for three vice presidents and two executive vice presidents.
• Coordinate travel arrangements including flights, lodging, ground transportation, and expense reporting.
• Oversee day-to-day office operations to ensure a professional, efficient environment.
• Host external guests and manage on-site logistics from arrival to departure.
• Plan and execute on-site events and larger firm-wide gatherings with vendors and catering.
• Provide front-line IT support for workstations and hardware; open IT tickets as needed.
• Order and manage office supplies and liaise with vendors.
• Onboard new office occupants with access and equipment setup.
• Assist with other duties to support departmental goals.

Skills

Calendar management

Travel coordination

Event planning

IT support basics

Vendor coordination

Discretion & professionalism

Interpersonal communication

Multitasking

Fast-paced environment

C-suite support (preferred)

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Lucas Public Affairs, a Sacramento-based public affairs firm, seeks an Operations & Executive Assistant to provide high-level administrative and scheduling support to senior leaders, manage day-to-day office needs, and support internal and external events.

The role manages calendars for three vice presidents and two executive vice presidents, coordinates travel, oversees office operations, hosts guests, and plans on-site events.