Senior Executive & Operations Assistant

Lucas Public Affairs; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Unlimited vacation

Medical/Dental/Vision insurance

401K plan

Phone stipend

Company parking

Life insurance

Long-term disability

Professional development

Well-being resources

Job summary

Lucas Public Affairs is seeking an Operations & Executive Assistant in Sacramento to support senior leaders with calendars, travel, events, and office operations. You will manage executive schedules, coordinate travel, host guests, and oversee events from strategy gatherings to client meetings.

Ideal candidates have a Bachelor’s degree and at least 3 years of admin or office-management experience, with strong communication skills and discretion in handling sensitive information.

Qualifications

• Bachelor's degree from an accredited university.
• Minimum of 3 years in office operations or executive support.
• Proven experience managing complex calendars for multiple executives.
• Experience planning and executing professional events, from small meetings to large gatherings.
• Comfort providing basic IT and equipment troubleshooting and managing IT inventory.
• Excellent interpersonal and communications skills, both written and verbal.
• Strong organizational skills and discretion handling sensitive information.
• Ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

• Manage and maintain calendars for three vice presidents and two executive vice presidents, scheduling meetings and appointments.
• Coordinate travel arrangements and itineraries for executives, including flights, lodging, ground transport, and expense reporting.
• Oversee day-to-day office operations to ensure a smooth, professional environment.
• Host and welcome external guests, ensuring a polished experience from arrival to departure.
• Plan and execute on-site events, including strategy summits, board and client meetings, managing logistics and materials.
• Lead larger firm-wide events such as company celebrations and client open houses, coordinating vendors and catering.
• Provide front-line IT support for workstations and equipment; open tickets with IT and track resolution.
• Manage IT inventory, laptop distribution, tracking and maintenance.
• Order office supplies, catering and inventory; liaise with vendors to maintain stock.
• Onboard new office occupants with building access, IT equipment, badges and related services.

Skills

Calendar management

Travel coordination

Event planning

Vendors coordination

Education

Bachelor's degree

Tools

Microsoft 365

Office IT equipment

AV equipment

Job description

Lucas Public Affairs is seeking an Operations & Executive Assistant in Sacramento to support senior leaders with calendars, travel, events, and office operations. You will manage executive schedules, coordinate travel, host guests, and oversee events from strategy gatherings to client meetings.

Ideal candidates have a Bachelor’s degree and at least 3 years of admin or office-management experience, with strong communication skills and discretion in handling sensitive information.