Executive Assistant/Operations Assistant

Bully Pulpit International; San Francisco (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Operations Assistant to provide vital administrative support to its leadership team. In this dynamic role, you'll master the art of calendar management, coordinate travel arrangements, and ensure smooth office operations. You'll thrive in a fast-paced environment, working closely with senior executives while maintaining professionalism and discretion. This innovative firm offers a comprehensive benefits package, including 100% company-paid health insurance and generous leave policies, prioritizing employee wellness and support. Join a collaborative team that values your contributions and fosters growth!

Benefits

100% company-paid medical insurance

100% company-paid dental insurance

100% company-paid vision insurance

401(k) program with employer match

$50 monthly phone reimbursement

Unlimited sick time

16 weeks of paid leave for new parents

Generous vacation time

Qualifications

• 2+ years of experience as an executive assistant with strong calendar management skills.
• Expertise in Microsoft Office and Google Workspace is essential.

Responsibilities

• Provide administrative support to leadership, managing complex schedules and travel.
• Ensure smooth daily operations and contribute to team member satisfaction.

Skills

Executive Calendar Management

Communication Skills

Attention to Detail

Organizational Skills

Customer Service

Proactivity

Education

Relevant experience as an executive assistant

Tools

Microsoft Office

Google Workspace

Outlook

Job description

Bully Pulpit Interactive is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. BPI specializes in public affairs, corporate reputation and social impact. A growing firm, we sit on both coasts and between and connecting Silicon Valley technology, Madison Avenue creative, Washington policy and real people.

The Impact You Will Make

Reporting to the Sr. Director of Culture & Operations, the Operations Assistant will communicate across all levels of BPI. This candidate will possess integrity and discretion in handling confidential information and a professional attitude when dealing with senior executives both inside and outside the company will be imperative to your success!

You are a master of organization and have a demonstrated ability of managing complex calendars, coordinating domestic and international travel, processing expense reports and acting as a general liaison between team members and leadership.

What The Day-to-Day Looks Like

In this role, you'll be responsible for administrative support to some of our leadership team by mastering the art of calendar Tetris as an Outlook expert, coordinating travel arrangements, and helping us see around corners. You'll also provide support to our daily office operations in a number of ways, contributing to our culture and team member satisfaction and success. You'll work closely with the Senior Director of People & Operations and the rest of the internal operations team to ensure operations across the agency are coordinated and running smoothly. The ideal candidate is well organized, has excellent communication skills, is detail oriented, and thrives at juggling a variety of tasks in a fast-paced environment.

• Executive Scheduling. Provide administrative assistance to multiple executives on our Leadership team that includes, but is not limited to managing complex schedules via Outlook, booking travel and filing expense reports.
• Office Operations. Monitor the day-to-day operations needs of our executive team and partners team to ensure administrative, office, and daily business operations needs are met and running smoothly.

Salary Range: $60,000 - $70,000

Onsite requirement 5 days a week (SF or DC)

Requirements

• More than 2+ years relevant experience as an executive assistant.
• Expertise in executive-level calendar management in Outlook.
• Excellent verbal and written communication skills.
• Strong intuition, proactivity, reliability and follow-through.
• Expertise in Microsoft Office (Word, Powerpoint, Outlook Calendar) and Google (docs/slides/sheets) and finds fulfillment in learning new software programs.
• Strong attention to detail, in addition to organizational and time management abilities.
• Proven ability to prioritize and handle multiple assignments.
• Thrives working in a collaborative and fast-paced environment.
• Customer service champion; you set the bar high for all here.
• Ability to work well with all levels of clients and team members.
• Polished, professional, and positive demeanor.

Benefits

BPI offers a wide range of benefits to U.S.-based employees, including 100% company-paid medical, dental, and vision insurance, a 401(k) program with employer match up to 4%, generous time off for vacation, $50 monthly phone reimbursement, unlimited sick time, and 16 weeks of paid leave for new parents. BPI's benefits prioritize employee wellness and progressive support to our diverse workforce.