EXECUTIVE ASSISTANT - OPERATIONS
Guadalupe-Blanco River Authority
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Benefits offered by this job
Job summary
GBRA in New Braunfels, TX seeks an experienced Executive Assistant to provide confidential administrative support to the Executive Manager of Operations. Responsibilities include preparing and submitting required reports to state agencies, processing contracts and permits, compiling operational data, coordinating board materials, and supporting additional Operations leadership as needed.
The role requires 5+ years of EA/AA experience, strong communication, and proficiency with Microsoft 365.
Qualifications
- Minimum 5 years’ experience as Executive Assistant or Administrative Assistant.
- Strong written and verbal communication skills.
- Proficiency with Microsoft 365 and standard office technology.
Responsibilities
- Provide administrative guidance and support to the Executive Manager of Operations.
- Backup to the Utility Accounts Assistant.
- Maintain confidentiality and professionalism in all work products.
- Coordinate with General Counsel staff to prepare board materials.
- Prepare and submit reports to state agencies (TCEQ Water Master and others).
- Compile annual reports for the Texas Water Development Board.
- Process contracts for agricultural water and boat dock permits.
- Draft and manage correspondence for the Executive Manager.
- Manage calls, scheduling, and meeting coordination.
- Collaborate with GBRA staff and maintain professional relationships.
- Maintain organized workspace and coordinate events or staff meetings.
- Monitor emails and communications and prioritize accordingly.
- Coordinate signature routing and document workflow.
Skills
Education
Tools
Job description
- Medical, Dental, Vision, and Life Insurance at no cost to employee
- Texas County & District Retirement system matched 2:1 at retirement
- 12 days of annual leave
- 12 days of sick leave
- Paid Holidays
- 100% company-paid training
- License incentive program
- Educational assistance program
- Safety boot program
- Employee wellness program with gym reimbursement
- Employee recognition events
- Exclusive employee perks & discounts
- Competitive salary
- Medical, Dental, Vision, and Life Insurance at no cost to employee
- Texas County & District Retirement system matched 2:1 at retirement
- 12 days of annual leave
- 12 days of sick leave
- Paid Holidays
- 100% company-paid training
- License incentive program
- Educational assistance program
- Safety boot program
- Employee wellness program with gym reimbursement
- Employee recognition events
- Exclusive employee perks & discounts
This position provides high-level, confidential administrative support to the Executive Manager of Operations. Responsibilities include preparing and submitting required reports to state agencies, processing contracts and permits, compiling operational data, coordinating board materials, and supporting additional Operations leadership as needed.
- Provide administrative guidance and support to the Executive Manager of Operations.
- Provide assistance and act as backup to the Utility Accounts Assistant.
- Maintain strict confidentiality and professionalism in all interactions and work products.
- Coordinate with General Counsel staff to prepare board materials.
- Prepare and submit reports to the TCEQ Water Master and other state agencies.
- Compile information and complete annual reports for the Texas Water Development Board.
- Receive, track, and process contracts for agricultural water and boat dock permits.
- Draft and manage correspondence for the Executive Manager.
- Manage phone calls, scheduling, and meeting coordination for the Executive Manager.
- Collaborate positively with GBRA staff and maintain professional working relationships.
- Maintain an organized and professional workspace.
- Organize internal and external events or staff meetings.
- Monitor and help prioritize incoming emails or communications.
- Coordinate signature routing, approvals, or document workflow processes.
- Perform additional duties and projects as assigned or as business needs change.
- Ability to travel within the service area as needed.
- Strong communication skills, both written and verbal.
- Ability to read, write, and interpret technical documents.
- Proficiency with standard office technology and Microsoft 365 applications.
- Ability to produce accurate, timely work while managing multiple priorities.
- Strong organizational skills and ability to work independently.
- Commitment to maintaining confidentiality and professional conduct.
- Education: High School Diploma required; some college preferred.
- Certifications/Licenses: Valid Texas Driver’s License with an acceptable driving record.
- Minimum of 5 years’ experience as an Executive Assistant or Administrative Assistant.
No.
The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Standard physical activity, such as periodic standing, walking, sitting, and basic motor skills to operate necessary computer programs.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Salary Description
$56,046.00 - $93,410.00
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