EXECUTIVE ASSISTANT - OPERATIONS

New Braunfels Manufacturing Association (NBMA); New Braunfels (TX); On-site; USD 56,000 - 93,000; Full time

Benefits offered by this job

Insurance at no cost

Retirement match 2:1

Annual leave 12 days

Sick leave 12 days

Paid holidays

Training provided

License incentive

Educational assistance

Safety boots

Wellness gym reimbursement

Recognition events

Employee discounts

Job summary

GBRA in New Braunfels, TX is seeking an experienced Executive Assistant to provide high-level, confidential administrative support to the Executive Manager of Operations.

You will prepare and submit required state agency reports, process contracts and permits, coordinate board materials and staff meetings, manage correspondence, and support Operations leadership as needed. Minimum 5 years' EA/AA experience, strong communication, and proficiency with Microsoft 365 are required.

Qualifications

• Minimum 5 years of Executive or Administrative Assistant experience.
• Strong communication and confidentiality required.
• Proficient with Microsoft 365 and standard office technology.
• Able to travel within the service area.

Responsibilities

• Provide high-level administrative support to the Executive Manager of Operations.
• Prepare and submit reports to state agencies (e.g., TCEQ, TWDB).
• Process contracts and permits; manage board materials and correspondence.
• Coordinate scheduling, meetings, and events; support leadership as needed.
• Maintain confidentiality and professional conduct in all tasks.

Skills

Travel ability

Communication skills

Reading/writing

MS 365 proficiency

Multitasking

Organization

Confidentiality

Education

High School Diploma

Some college preferred

Texas Driver’s License

Tools

Microsoft 365

Job description

• Medical, Dental, Vision, and Life Insurance at no cost to employee
• Texas County & District Retirement system matched 2:1 at retirement
• 12 days of annual leave
• 12 days of sick leave
• Paid Holidays
• 100% company-paid training
• License incentive program
• Educational assistance program
• Safety boot program
• Employee wellness program with gym reimbursement
• Employee recognition events
• Exclusive employee perks & discounts

Description

Why join GBRA?

• Competitive salary
• Medical, Dental, Vision, and Life Insurance at no cost to employee
• Texas County & District Retirement system matched 2:1 at retirement
• 12 days of annual leave
• 12 days of sick leave
• Paid Holidays
• 100% company-paid training
• License incentive program
• Educational assistance program
• Safety boot program
• Employee wellness program with gym reimbursement
• Employee recognition events
• Exclusive employee perks & discounts

FLSA STATUS: Exempt PAY RANGE: $56,046.00 - $93,410.00 REPORTS TO: Executive Manager of Operations JOB LOCATION: 2225 E Common St, New Braunfels, TX 78130

Summary

This position provides high-level, confidential administrative support to the Executive Manager of Operations. Responsibilities include preparing and submitting required reports to state agencies, processing contracts and permits, compiling operational data, coordinating board materials, and supporting additional Operations leadership as needed.

Essential Duties And Responsibilities

• Provide administrative guidance and support to the Executive Manager of Operations.
• Provide assistance and act as backup to the Utility Accounts Assistant.
• Maintain strict confidentiality and professionalism in all interactions and work products.
• Coordinate with General Counsel staff to prepare board materials.
• Prepare and submit reports to the TCEQ Water Master and other state agencies.
• Compile information and complete annual reports for the Texas Water Development Board.
• Receive, track, and process contracts for agricultural water and boat dock permits.
• Draft and manage correspondence for the Executive Manager.
• Manage phone calls, scheduling, and meeting coordination for the Executive Manager.
• Collaborate positively with GBRA staff and maintain professional working relationships.
• Maintain an organized and professional workspace.
• Organize internal and external events or staff meetings.
• Monitor and help prioritize incoming emails or communications.
• Coordinate signature routing, approvals, or document workflow processes.
• Perform additional duties and projects as assigned or as business needs change.

Requirements

KNOWLEDGE/SKILLS/ABILITIES

• Ability to travel within the service area as needed.
• Strong communication skills, both written and verbal.
• Ability to read, write, and interpret technical documents.
• Proficiency with standard office technology and Microsoft 365 applications.
• Ability to produce accurate, timely work while managing multiple priorities.
• Strong organizational skills and ability to work independently.
• Commitment to maintaining confidentiality and professional conduct.

EDUCATION/CERTIFICATIONS

• Education: High School Diploma required; some college preferred.
• Certifications/Licenses: Valid Texas Driver’s License with an acceptable driving record.

Experience And Special Requirements

• Minimum of 5 years’ experience as an Executive Assistant or Administrative Assistant.

Managerial Responsibilities

No.

PHYSICAL DEMANDS

The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Standard physical activity, such as periodic standing, walking, sitting, and basic motor skills to operate necessary computer programs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Salary Description

$56,046.00 - $93,410.00