Executive Assistant (On-site)

Intake Breathing; Santa Barbara (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Intake Breathing, a DTC health and wellness startup, is seeking an Executive Assistant to support the CEO from our Santa Barbara HQ and SB warehouse. You will manage the CEO’s calendar, travel, meetings, and communications while coordinating key projects and company initiatives.

Ideal candidates are highly organized, proactive, and able to create order in a fast-paced environment, with at least 5 years of senior-executive support experience, strong discretion, and a commitment to operational

Qualifications

• 5+ years supporting senior executives or business leaders.
• Strong calendar management and travel coordination experience.
• Excellent organization, communication, and follow-through.
• Ability to manage multiple priorities independently.
• High level of professionalism and confidentiality.
• Based in Santa Barbara or willing to relocate.

Responsibilities

• Manage the CEO's calendar, travel, meetings, and priorities.
• Prepare agendas, presentations, reports, and executive communications.
• Coordinate follow-up on action items and key initiatives.
• Handle confidential information with discretion.
• Support strategic projects, planning activities, and leadership initiatives.
• Track deadlines, deliverables, and cross-functional priorities.
• Coordinate company events, offsites, and leadership meetings.
• Support workplace operations across office and warehouse locations.
• Coordinate vendors, maintenance, supplies, and workplace services.
• Ensure visitors, candidates, partners, and guests have a professional and welcoming experience.

Skills

Calendar management

Travel coordination

Executive support

Communication

Confidentiality

Tools

Google Workspace

Slack

Asana

Notion

Job description

Location: Santa Barbara, CA (HQ + Warehouse Operations, On-Site)

Employment Type: Full-Time

Pay Range: $90,000 - $120,000 annually

Executive Assistant

Department: Business Administration

Reports To: CEO

Location: Santa Barbara, CA (HQ + Warehouse Operations, On-Site)

Employment Type: Full-Time

Pay Range: $90,000 - $120,000 annually

About Intake Breathing

Intake Breathing is a DTC health and wellness startup helping people breathe better through our subscription-based nasal breathing device. As we continue to grow, we're looking for an Executive Assistant who can help our CEO stay focused on the highest-impact priorities while ensuring the business operates smoothly.

The Role

The Executive Assistant serves as the primary support partner to the CEO. You'll manage the CEO's calendar, travel, meetings, and communications while helping coordinate key projects, company initiatives, events, and workplace operations.

This role is ideal for someone who is highly organized, proactive, and enjoys creating order in a fast-paced environment.

What You’ll Do

Executive Support

• Manage the CEO's calendar, travel, meetings, and priorities
• Prepare agendas, presentations, reports, and executive communications
• Coordinate follow-up on action items and key initiatives
• Handle confidential information with discretion

Project & Business Operations

• Support strategic projects, planning activities, and leadership initiatives
• Track deadlines, deliverables, and cross-functional priorities
• Coordinate company events, offsites, and leadership meetings

Workplace & Facilities

• Support workplace operations across office and warehouse locations
• Coordinate vendors, maintenance, supplies, and workplace services
• Ensure visitors, candidates, partners, and guests have a professional and welcoming experience
• Help maintain organized, efficient, and productive workspaces
  

What We're Looking For

• 5+ years supporting senior executives or business leaders
• Strong calendar management and travel coordination experience
• Excellent organization, communication, and follow-through
• Ability to manage multiple priorities independently
• High level of professionalism and confidentiality
• Based in Santa Barbara or willing to relocate

Nice to Have

• Experience supporting founders, CEOs, or executive leadership teams
• Experience coordinating strategic projects or company initiatives
• Experience with workplace, facilities, or office operations
• Familiarity with Google Workspace, Slack, Asana, Notion, or similar tools
  

Why This Role

You’ll work closely with the CEO and play a key role in helping the business stay organized, aligned, and moving forward. Success in this role means keeping priorities on track, creating operational efficiency, and helping the company scale effectively.

Additional Information

• This position is based on-site in Santa Barbara, California and requires regular presence at both our headquarters and SB warehouse location.
• Employment is at-will and may be terminated by either party at any time, with or without cause or notice.
• Reasonable accommodations will be provided in accordance with applicable law.
• We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected under California or federal law.