Executive Assistant, On-site

Monogram Health; Brentwood (TN); Presencial; USD 80.000 - 104.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

401k with employer match

Paid time off

Descripción de la vacante

Monogram Health in Brentwood, TN is seeking an experienced Executive Assistant to support the Region Presidents from our local office. You will manage calendars, coordinate regional tours, and handle complex scheduling with discretion.

The role requires a proven track record in administration, strong MS Office skills, and the ability to protect patient-care schedules while coordinating cross-functional meetings across time zones.

Formación

• Minimum of eight (8) years of administrative support experience, executive level preferred.
• Bachelor’s degree is preferred.
• Demonstrated time management skills and high attention to detail.
• Flexibility to interpret policies and solve non-routine issues autonomously.
• Advanced interpersonal skills and discretion with confidential information.

Responsabilidades

• Manage the Region Presidents’ calendars proactively, protecting focus time and prioritizing meetings by business impact.
• Triage and organize email inboxes, flag time-sensitive items, draft routine responses, and maintain filing systems.
• Plan and coordinate regional pod tours end to end, including scheduling and logistics for executives and guests.
• Coordinate with leadership to minimize disruption to patient care and clinical schedules.
• Manage travel, ground transportation, and on-site details for field events, partnering with other EAs as needed.
• Schedule cross-functional and leadership meetings across multiple calendars/time zones.
• Own recurring meetings logistics: agendas, pre-reads, invites, and action-item follow-ups.
• Coordinate travel and expense reporting with itineraries and timely submissions.
• Serve as trusted point of contact, maintaining professionalism and discretion for internal/external stakeholders.
• Handle confidential and sensitive information per HIPAA and company policy.
• Anticipate needs by reviewing commitments and preparing Region Presidents with necessary context.

Conocimientos

Calendar management

Email triage

Travel coordination

Event coordination

Cross-functional collaboration

HIPAA confidentiality

MS Office proficiency

Concur

Teams/Video conferencing

Educación

Bachelor's degree

Herramientas

Concur

Microsoft Teams

Zoom

Outlook

PowerPoint

Word

Descripción del empleo

Executive Assistant

This person must sit in our Brentwood, TN office.

• Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
• Triage and organize email inboxes, flagging time-sensitive items, drafting routine responses, and maintaining a clean filing system
• Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run-of-show agendas, and confirming logistics for the executive and any accompanying guests
• Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
• Manage travel, ground transportation, and on‑site details for field‑based events, partnering with other EAs when multiple leaders attend
• Coordinate with other executive assistants to schedule cross‑functional and leadership group meetings across multiple calendars and time zones
• Own the logistics for recurring meetings, including agendas, pre‑reads, invites, and follow‑up on action items
• Coordinate travel and expense reporting, including itineraries and timely submission of reports
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
• Handle confidential and sensitive information (including PHI‑adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
• Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time

Position

Executive Assistant

We are looking for a highly experienced, energetic, hyper‑organized, and motivated Executive Assistant to handle a wide array of administrative tasks to support the work of our Region Presidents. This person must sit in our Brentwood, TN office.

Responsibilities

• Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
• Triage and organize email inboxes, flagging time‑sensitive items, drafting routine responses, and maintaining a clean filing system
• Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run‑of‑show agendas, and confirming logistics for the executive and any accompanying guests
• Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
• Manage travel, ground transportation, and on‑site details for field‑based events, partnering with other EAs when multiple leaders attend
• Coordinate with other executive assistants to schedule cross‑functional and leadership group meetings across multiple calendars and time zones
• Own the logistics for recurring meetings, including agendas, pre‑reads, invites, and follow‑up on action items
• Coordinate travel and expense reporting, including itineraries and timely submission of reports
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
• Handle confidential and sensitive information (including PHI‑adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
• Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time

Position Requirements

• Minimum of eight (8) years of administrative support experience, executive level preferred
• Bachelor’s degree is preferred.
• Demonstrated time management skills and ability to demonstrate high attention to detail.
• Confidence to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non‑routine, complex issues under minimal supervision.
• Advanced interpersonal skills
• Regularly handle confidential information with utmost discretion and confidentiality
• Ability to be flexible and available as needed throughout the workday.
• Self‑starting, critical problem solver who can switch priorities at a moment’s notice with minimal or no direction.
• Ability to present a positive and respectful front in all situations.
• Desire to work in entrepreneurial environment and be committed to our mission.
• Advanced proficiency in Microsoft Office suite; advanced Outlook, Word, and PowerPoint skills
• Experience with technologies such as Concur, Teams, video conference systems, and Zoom.

Compensation

The base salary range for this role is $80,072 to $104,094 and reflects the range of experience and qualifications we may consider. Final compensation will be determined based on geographic location and job‑related factors such as experience, skills, education, certifications, and internal compensation considerations. While a larger range is posted, most offers will typically fall within a narrower band based on these factors.

Benefits

• Comprehensive Benefits - Medical, dental, and vision insurance, employee assistance program, employer‑paid and voluntary life insurance, disability insurance, plus health and flexible spending accounts
• Financial & Retirement Support – Competitive compensation, 401k with employer match, and financial wellness resources
• Time Off & Leave – 20 PTO days, 7 paid holidays, and 1 floating day to make your own, and paid parental leave
• Wellness & Growth – Work life assistance resources, physical wellness perks, mental health support, employee referral program, and BenefitHub for employee discounts

About Monogram Health

Monogram Health is a leading multispecialty provider of in‑home, evidence-based care for the most complex of patients who have multiple chronic conditions. Monogram health takes a comprehensive and personalized approach to a person’s health, treating not only a disease, but all of the chronic conditions that are present - such as diabetes, hypertension, chronic kidney disease, heart failure, depression, COPD, and other metabolic disorders. Monogram Health employs a robust clinical team, leveraging specialists across multiple disciplines including nephrology, cardiology, endocrinology, pulmonology, behavioral health, and palliative care to diagnose and treat health issues; review and prescribe medication; provide guidance, education, and counselling on a patient’s healthcare options; as well as assist with daily needs such as access to food, eating healthy, transportation, financial assistance, and more. Monogram Health is available 24 hours a day, 7 days a week, and on holidays, to support and treat patients in their home. Monogram Health’s personalized and innovative treatment model is proven to dramatically improve patient outcomes and quality of life while reducing medical costs across the health care continuum.