Executive Assistant, On-site

Monogram Health Inc; Brentwood (TN); Presencial; USD 80.000 - 104.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

Employee assistance program

Employer-paid life insurance

Disability insurance

Health spending accounts

401k with employer match

20 PTO days

7 paid holidays

Floating day

Paid parental leave

Descripción de la vacante

Monogram Health Inc in Brentwood, TN is seeking a highly experienced Executive Assistant to support the Region Presidents. This on-site role demands top-level calendar management, discretion, and strong organization across multiple calendars and time zones.

You will coordinate regional pod tours, travel, meetings, and confidential matters, acting as a trusted liaison with internal teams and external stakeholders while upholding HIPAA and company policy.

Formación

• 8+ years of executive administrative support experience.
• Bachelor's degree preferred.
• Able to protect sensitive information per HIPAA and policy.
• Strong time management and high attention to detail.
• Advanced interpersonal and communication skills.
• Flexible and adaptable to changing priorities.
• Proficient in Microsoft Office, Outlook, Word, and PowerPoint.
• Experience with Concur, Teams, Zoom, and video systems.

Responsabilidades

• Manage the Region Presidents' calendars, protecting focus time and prioritizing meetings by business impact.
• Triage emails, draft routine responses, and maintain an organized filing system.
• Plan and coordinate regional pod tours with run-of-show agendas and logistics.
• Coordinate with leadership to minimize disruption to patient care and clinical schedules.
• Manage travel, ground transportation, and on-site details for field events.
• Coordinate cross-functional leadership meetings across multiple calendars and time zones.
• Own agendas, pre-reads, invites, and follow-up on action items.
• Coordinate travel and expense reporting with timely submissions.
• Serve as a trusted contact for internal and external stakeholders with professionalism.
• Handle confidential PHI-adjacent matters with discretion and HIPAA compliance.
• Anticipate needs by preparing materials ahead of time.

Conocimientos

Executive support

Calendar management

Discretion & confidentiality

Interpersonal communication

Flexibility & adaptability

Meetings & travel coordination

HIPAA awareness

Problem solving

Educación

Bachelor's degree

Herramientas

Microsoft Office

Outlook

PowerPoint

Concur

Teams

Zoom

Descripción del empleo

TN - Brentwood Physical
Corporate Headquarters
5410 Maryland Way
Ste 301
Brentwood, TN 37027, USA

TN - Brentwood Physical
Corporate Headquarters
5410 Maryland Way
Ste 301
Brentwood, TN 37027, USA

We are looking for a highly experienced, energetic, hyper-organized, and motivated Executive Assistant to handle a wide array of administrative tasks to support the work of our Region Presidents. This person must sit in our Brentwood, TN office.

Responsibilities

• Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
• Triage and organize email inboxes, flagging time-sensitive items, drafting routine responses, and maintaining a clean filing system
• Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run-of-show agendas, and confirming logistics for the executive and any accompanying guests
• Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
• Manage travel, ground transportation, and on-site details for field-based events, partnering with other EAs when multiple leaders attend
• Coordinate with other executive assistants to schedule cross-functional and leadership group meetings across multiple calendars and time zones
• Own the logistics for recurring meetings, including agendas, pre-reads, invites, and follow‑up on action items
• Coordinate travel and expense reporting, including itineraries and timely submission of reports
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
• Handle confidential and sensitive information (including PHI‑adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
• Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time

Position Requirements

• Minimum of eight (8) years of administrative support experience, executive level preferred
• Bachelor's degree is preferred.
• Demonstrated time management skills and ability to demonstrate high attention to detail.
• Confidence to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision.
• Advanced interpersonal skills
• Regularly handle confidential information with utmost discretion and confidentiality
• Ability to be flexible and available as needed throughout the workday.
• Self‑starting, critical problem solver who can switch priorities at a moment’s notice with minimal or no direction.
• Ability to present a positive and respectful front in all situations.
• Desire to work in entrepreneurial environment and be committed to our mission.
• Advanced proficiency in Microsoft Office suite; advanced Outlook, Word, and PowerPoint skills
• Experience with technologies such as Concur, Teams, video conference systems, and Zoom.

Compensation

The base salary range for this role is $80,072 to $104,094 and reflects the range of experience and qualifications we may consider. Final compensation will be determined based on geographic location and job‑related factors such as experience, skills, education, certifications, and internal compensation considerations. While a larger range is posted, most offers will typically fall within a narrower band based on these factors.

• Comprehensive Benefits - Medical, dental, and vision insurance, employee assistance program, employer‑paid and voluntary life insurance, disability insurance, plus health and flexible spending accounts
• Financial & Retirement Support – Competitive compensation, 401k with employer match, and financial wellness resources
• Time Off & Leave – 20 PTO days, 7 paid holidays, and 1 floating day to make your own, and paid parental leave
• Wellness & Growth – Work life assistance resources, physical wellness perks, mental health support, employee referral program, and BenefitHub for employee discounts

About Monogram Health

Monogram Health is a leading multispecialty provider of in‑home, evidence‑based care for the most complex of patients who have multiple chronic conditions. Monogram health takes a comprehensive and personalized approach to a person’s health, treating not only a disease, but all of the chronic conditions that are present - such as diabetes, hypertension, chronic kidney disease, heart failure, depression, COPD, and other metabolic disorders.

Monogram Health employs a robust clinical team, leveraging specialists across multiple disciplines including nephrology, cardiology, endocrinology, pulmonology, behavioral health, and palliative care to diagnose and treat health issues; review and prescribe medication; provide guidance, education, and counselling on a patient’s healthcare options; as well as assist with daily needs such as access to food, eating healthy, transportation, financial assistance, and more. Monogram Health is available 24 hours a day, 7 days a week, and on holidays, to support and treat patients in their home.

Monogram Health’s personalized and innovative treatment model is proven to dramatically improve patient outcomes and quality of life while reducing medical costs across the health care continuum.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.