Executive Assistant Omaha NE Long Term contract

NRI, Inc.; Omaha (NE); On-site; USD 66,000 - 72,000; Full time

Job summary

NRI Staffing is seeking a highly organized Executive Assistant to provide administrative and executive-level support at Offutt AFB, Nebraska. This long-term contract role requires calendar management, meeting coordination, and handling sensitive information with discretion.

The successful candidate will work closely with senior leadership, maintain records, and prepare correspondence and reports using Microsoft Office Suite.

Qualifications

• Experience providing executive, administrative, or office support.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities, deadlines, and requests.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Professional demeanor and interpersonal skills.
• Ability to work with senior leadership, military personnel, government employees, and external organizations.
• Familiarity with administrative information-management practices.
• Ability to learn and follow military protocol.

Responsibilities

• Provide comprehensive administrative support to senior leadership and office personnel.
• Apply established administrative principles, practices, and procedures to support daily office operations.
• Utilize Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, to prepare and manage documents, correspondence, spreadsheets, presentations, and reports.
• Manage calendars, appointments, schedules, meetings, conferences, and other leadership commitments.
• Coordinate meetings and ensure required materials and information are prepared in advance.
• Track deadlines, deliverables, suspense dates, action items, and other matters requiring timely completion.
• Prepare, edit, format, organize, and maintain emails, letters, reports, presentations, briefing materials, and other correspondence.
• Serve as a primary point of contact between leadership, installation organizations, community agencies, and external partners.
• Answer and respond to telephone, email, and in-person inquiries in a professional and timely manner.
• Attend meetings and conferences as requested and provide follow-up support to leadership.
• Maintain confidentiality and exercise absolute discretion when handling sensitive, strategic, personnel, and personal information.
• Handle sensitive personnel documents in accordance with applicable laws, regulations, policies, and guidance.
• Scan, upload, organize, maintain, and retrieve electronic records and files.
• Maintain accurate administrative and information-management records.
• Support military protocol and administrative requirements as necessary.
• Develop and maintain professional working relationships with installation organizations, community agencies, and other stakeholders.
• Perform other administrative duties and special projects as assigned.

Skills

Executive support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Communication

Organization

Discretion

Interpersonal skills

Tools

Microsoft Office Suite

Job description

NRI Staffing Executive Assistant - Long-Term Contract

Location: Offutt AFB, Nebraska
Employment Type: Long-Term Contract
Pay Rate: $33.00 per hour
Schedule: Full-Time, Monday-Friday
Industry: Federal Government / Military Administration

Position Overview

NRI Staffing is seeking a highly organized and professional Executive Assistant to provide administrative and executive-level support

The Executive Assistant will work closely with senior leadership and serve as a key administrative point of contact. The successful candidate will be experienced in managing calendars, coordinating meetings, preparing correspondence and reports, tracking deadlines, maintaining records, and handling sensitive information with the highest level of discretion.

This is a long-term contract opportunity for an individual who is dependable, detail-oriented, professional, and comfortable working in a military environment.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership and office personnel.

• Apply established administrative principles, practices, and procedures to support daily office operations.

• Utilize Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, to prepare and manage documents, correspondence, spreadsheets, presentations, and reports.

• Manage calendars, appointments, schedules, meetings, conferences, and other leadership commitments.

• Coordinate meetings and ensure required materials and information are prepared in advance.

• Track deadlines, deliverables, suspense dates, action items, and other matters requiring timely completion.

• Prepare, edit, format, organize, and maintain emails, letters, reports, presentations, briefing materials, and other correspondence.

• Serve as a primary point of contact between leadership, installation organizations, community agencies, and external partners.

• Answer and respond to telephone, email, and in-person inquiries in a professional and timely manner.

• Attend meetings and conferences as requested and provide follow-up support to leadership.

• Maintain confidentiality and exercise absolute discretion when handling sensitive, strategic, personnel, and personal information.

• Handle sensitive personnel documents in accordance with applicable laws, regulations, policies, and guidance.

• Scan, upload, organize, maintain, and retrieve electronic records and files.

• Maintain accurate administrative and information-management records.

• Support military protocol and administrative requirements as necessary.

• Develop and maintain professional working relationships with installation organizations, community agencies, and other stakeholders.

• Perform other administrative duties and special projects as assigned.

Required Skills & Qualifications

• Demonstrated experience providing executive, administrative, or office support.

• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

• Strong written and verbal communication skills.

• Excellent organizational and time-management abilities.

• Ability to manage multiple priorities, deadlines, and competing requests.

• Strong attention to detail and accuracy.

• Ability to handle confidential and sensitive information with discretion.

• Professional demeanor and excellent interpersonal skills.

• Ability to work effectively with senior leadership, military personnel, government employees, and external organizations.

• Familiarity with administrative information-management practices and procedures.

• Ability to learn and follow military protocol and organizational procedures.

Ideal Candidate

The ideal candidate is a polished and dependable administrative professional who can operate independently while supporting senior leadership in a fast-paced environment. The individual should demonstrate excellent judgment, confidentiality, communication skills, attention to detail, and the ability to anticipate administrative needs.

Experience working in a military, federal government, legal, or similarly structured professional environment is highly desirable.

Compensation & Employment

Pay Rate: $33.00 per hour

This is a long-term full-time contract opportunity through NRI Staffing, with the potential for an extended assignment based on client requirements and performance.

NRI Staffing is an equal opportunity employer.