Executive Assistant & Office Operations Lead

Iteris; Nashville (TN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

401(k) with immediate matching

Generous PTO benefits

Medical, dental, and vision coverage

Life insurance

Education assistance program

Disability coverage

Medical reimbursement plans

Job summary

Iteris, Inc. seeks an Executive Assistant to support the Nashville, TN office under the Project Manager. Duties include tracking contract deliverables, scheduling meetings, distributing meeting minutes, and handling various administrative tasks.

Responsibilities extend to onboarding new TMC staff, monitoring budgets and time records, and coordinating document management and records retention. The role also supports marketing activities and meeting room coordination within the TDOT program.

Qualifications

• Two years of experience in a similar role or equivalent.
• Strong understanding of office principles (teamwork, integrity, accountability).
• High level of skill with the Microsoft Office suite.
• Proficient with office-related equipment and tools.
• Ability to write meeting minutes and file materials per ISO 9001 or equivalent.

Responsibilities

• Coordinate administrative support functions for the TMC and implement document workflows.
• Track contract deliverables and update TDOT management on due dates.
• Distribute deliverables to TDOT and Contractor for review and approval.
• Manage onboarding for new TMC employees and monitor budgets/time records.
• Set up record formats and storage methods; manage information retention and retrieval.

Skills

Two years experience

MS Office proficiency

Interpersonal skills

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Iteris, Inc. seeks an Executive Assistant to support the Nashville, TN office under the Project Manager. Duties include tracking contract deliverables, scheduling meetings, distributing meeting minutes, and handling various administrative tasks.

Responsibilities extend to onboarding new TMC staff, monitoring budgets and time records, and coordinating document management and records retention. The role also supports marketing activities and meeting room coordination within the TDOT program.