Executive Assistant & Office Operations Lead

Fazoli's; Idle Hour (KY); On-site; USD 55,000 - 90,000; Full time

Job summary

Fazoli's is seeking an exceptionally organized Executive Assistant & Office Manager to be the operational right hand to our Chief of Staff and provide executive administrative support to members of the leadership team in our Lexington Support Office.

This hands-on role sits at the center of the business, coordinating leadership meetings, travel, expenses, and HQ operations while ensuring confidentiality and smoothing colleagues’ work. Onsite presence at the Lexington HQ is required.

Qualifications

• 3+ years supporting senior executives as an executive assistant or in office management.
• Experience managing complex calendars and booking travel.
• Proficiency with MS Office and Google Workspace; adaptable to new tools.

Responsibilities

• Manage complex executive calendars across time zones with focus time.
• Coordinate leadership meetings end to end: agendas, materials, room & tech.
• Support leadership & franchisee meeting logistics, travel, and on-site coordination.
• Prepare presentations, memos, agendas, and correspondence.
• Track deadlines and follow up on commitments for the Chief of Staff.
• Oversee Lexington HQ office operations and visitor logistics.

Skills

Executive support

Calendar management

Travel booking

Expense reporting

Written communication

Tools

Ramp

Concur

Expensify

Job description

Fazoli's is seeking an exceptionally organized Executive Assistant & Office Manager to be the operational right hand to our Chief of Staff and provide executive administrative support to members of the leadership team in our Lexington Support Office.

This hands-on role sits at the center of the business, coordinating leadership meetings, travel, expenses, and HQ operations while ensuring confidentiality and smoothing colleagues’ work. Onsite presence at the Lexington HQ is required.