Executive Assistant, Office of the Chairman & CEO (Hybrid)

Prudential Ins Co of America; Newark (NJ); Hybrid; USD 96,000 - 159,000; Full time

Benefits offered by this job

Market-competitive base salary

Annual incentive potential

401(k) with company match

Pension plan

Wellness programs

Education benefit

Employee Stock Purchase Plan

Job summary

Prudential Ins Co of America is seeking an Executive Assistant to the Chairman & CEO. The role provides critical support to the Office of the CEO, handling complex administrative and coordination tasks with a focus on sensitive information and discretion.

The position is hybrid, with on-site presence required on a recurring basis as determined by the business, and occasional after-hours support may be needed to accommodate travel and global engagements.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication, discretion, and judgment.

Responsibilities

• Coordinate complex calendars across multiple executives and priorities.
• Arrange extensive domestic and international travel and expense reporting.
• Support CEO meetings, offsites, and enterprise events; project coordination.
• Act as a professional liaison with internal/external stakeholders.

Skills

Calendar coordination

Travel planning

Executive support

Communication

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Classification: Corporate - Administration

At Prudential, we believe talent is key to achieving our vision. When you join Prudential, you'll unlock a motivating and impactful career - all while growing your skills and advancing your profession at one of the world's leading financial services institutions!

The Office of the CEO operates at the center of Prudential's strategy, governance, and enterprise decision-making. This role offers a unique opportunity to gain exposure to senior leadership, enterprise priorities, and Board-related activities while playing a critical role in ensuring the effectiveness of the CEO and the broader Office of the CEO. Successful candidates will gain unique visibility into how enterprise decisions are made and how senior leaders collaborate to drive Prudential forward

The Executive Assistant will help drive seamless execution by managing complex administrative, operational, and coordination responsibilities while handling highly sensitive and confidential information with discretion and sound judgement. Working closely with the broader Office of the CEO, including executive support colleagues and senior leadership partners, this individual will play an integral role in the day-to‑day operations and effectiveness of the Chairman & CEO's office.

This role directly supports the Chairman and CEO, Andy Sullivan, and works closely with the broader Office of the CEO.

The current employee work arrangement for this position is hybrid and requires your on-site presence on a reoccurring basis as determined by your business. Your manager will provide additional details relative to the specific number of days you are expected to be on‑site.

The Office of the Chairman & CEO operates with enhanced in-person expectations aligned to the needs of executive leadership and enterprise priorities. This role requires a high degree of responsiveness, flexibility, and availability, including support outside of standard business hours. While most of responsibilities are performed during regular nosiness hours, occasional support outside of standard hours may be required to accommodate business needs, executive travel or global engagements. The individual is expected to adapt to the Chairman & CEO's schedule, when necessary, to ensure seamless support of CEO Office activities and business needs.

What you can expect:

• Coordinate complex calendars across multiple executives, ensuring alignment with strategic priorities and changing business needs.
• Manage extensive domestic and international travel arrangements, itineraries, expense reporting, and logistical support.
• Support the planning and execution of CEO leadership meetings and offsites, enterprise events, Board related activities, and special projects.
• Act as a key point of contact for internal and external stakeholders, representing the Office of the CEO with professionalism, discretion, and credibility.
• Partner closely with functional and business groups across the enterprise.
• Anticipate issues, proactively identify solutions, and drive follow-through on critical initiatives and deliverables.
• Serve as a tech-forward partner who continuously seeks opportunities to improve operating effectiveness of the Office of the Chairman & CEO through automation, AI, and digital solutions.
• Collaborate closely with fellow executive assistants, the Chief of Staff, and business partners across the enterprise to support the operating rhythm of the Office of the Chairman & CEO.

What you'll need:

• Demonstrated success operating in a fast‑paced, high‑visibility environment requiring exceptional judgment, discretion, and professionalism. Experience supporting senior executives, preferably within a large, complex organization, is strongly preferred.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Proven ability to build and maintain trusted relationships across all levels of an organization while working effectively across multiple stakeholders and competing priorities.
• Strong attention to detail and commitment to delivering high‑quality work products.
• Ability to work independently while exercising sound judgment in ambiguous situations

Prudential welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

At Prudential, you can:

Take charge of your career. We equip and empower our employees to expand their skills and experience by using powerful learning, gigs, and job opportunities. We offer a suite of services such as on demand resources and networking to propel your career forward.

We're a global organization, full of outstandingly dedicated people who aren't afraid to think differently, challenge the status quo and take sensible risks along the way. You will enjoy pushing boundaries as we build innovative technology that helps clients, customers and employees live their best lives. You will have access to leadership and learning opportunities and the resources needed to take your career in any direction. We will help you do your best work, offering flexibility, while delivering on our Purpose.

What we offer you:

Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $96,200.00 to $158,800.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills.

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part‑time employees scheduled to work less than 20 hours per week.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

To maintain the integrity and security of our hiring process, Prudential may use identity verification technologies. Your consent will be obtained before any verification takes place.

If you need an accommodation to complete the application process, please email [e-mail] .

If you are experiencing a technical issue with your application or an assessment, please email [e-mail] to request assistance.