Executive Assistant - Institutional (Hybrid)

Prudential Ins Co of America; Newark (NJ); Hybrid; USD 67,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid Time Off

401(k) plan with company match

Company-funded pension plan

Wellness programs

Work/Life resources

Education benefit

Employee Stock Purchase Plan

Job summary

Prudential Financial, Inc. in Newark, NJ is seeking an Executive Assistant to support the Head of Pension Risk Transfer and the Head of Risk Transfer & Guarantee Products Distribution.

You will serve as a trusted partner to senior leadership, managing complex calendars, coordinating meetings, travel, and events while safeguarding confidential information. Join a hybrid work environment with competitive compensation, retirement plans, and growth opportunities.

Qualifications

• 5+ years of Executive Assistant or related administrative experience.
• Experience supporting VP-level leaders or above preferred.
• Experience in fast-paced, strategic, sales, business development, or consulting environments preferred.
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and commitment to accuracy.

Responsibilities

• Provide executive-level administrative support to the Head of PRT and Head of Risk Transfer and Guarantee Products Distribution.
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, leadership forums, offsites, and special events.
• Prepare meeting materials, presentations, and other business-related documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate domestic and international travel arrangements and related logistics.
• Process executive expenses in accordance with company policies.
• Maintain distribution lists, team communications, and organizational updates.
• Participate in special projects and initiatives while helping improve administrative and operational processes.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Communication skills

Discretion and judgment

Cross-team collaboration

Prioritization

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Job Classification: Corporate - Administration

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Head of Pension Risk Transfer (PRT) and Head of Risk Transfer & Guarantee Products Distribution.

This role serves as a trusted partner to senior leadership, helping manage priorities, enhance organizational effectiveness, and support key business initiatives.

The current established work arrangement (EWA) for this position is Hybrid - Newark.

What You Will Do

• Provide executive-level administrative support to the Head of PRT and Head of Risk Transfer and Guarantee Products Distribution.
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, leadership forums, offsites, and special events.
• Prepare meeting materials, presentations, and other business-related documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate domestic and international travel arrangements and related logistics.
• Process executive expenses in accordance with company policies.
• Maintain distribution lists, team communications, and organizational updates.
• Participate in special projects and initiatives while helping improve administrative and operational processes.

Qualifications

• 5+ years of Executive Assistant, Administrative Assistant, or related administrative support experience.
• Experience supporting Vice President-level leaders or above preferred.
• Experience supporting leaders within a fast-paced, strategic, sales, business development, growth, or consulting environment preferred.
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.
• Proven ability to work independently, anticipate needs, and proactively solve problems.
• Strong relationship-building skills with the ability to collaborate effectively across teams and levels of the organization.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience managing complex calendars, coordinating travel, scheduling meetings, and processing executive expenses.
• Experience utilizing virtual collaboration tools and supporting hybrid work environments.
• Ability to quickly learn Prudential systems, tools, and business processes.
• Self-motivated, highly organized, and adaptable in a dynamic business environment.

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What we offer you:

Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $66,700.00 to $110,100.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills.

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

To maintain the integrity and security of our hiring process, Prudential may use identity verification technologies. Your consent will be obtained before any verification takes place.

If you need an accommodation to complete the application process, please email [e-mail] .

If you are experiencing a technical issue with your application or an assessment, please email [e-mail] to request assistance.