Executive Assistant, Office of The CEO

Howard Hughes Communities; The Woodlands (TX); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

Competitive 401k plan

Generous PTO policy

Premium medical, dental, and vision

Job summary

Howard Hughes Communities is seeking a highly organized Executive Assistant to support the CEO and Board of Directors. The role requires discretion, judgment, and the ability to manage a fast-paced real estate organization across time zones.

Responsibilities include calendar management, expense processing, international travel arrangements, and preparation of briefing materials. The role also supports governance activities and coordinating with senior leadership on cross-functional projects.

Qualifications

• 8+ years of progressively responsible experience supporting a C-suite executive.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, including executive correspondence and polished presentations.
• Advanced proficiency in Microsoft Office; familiarity with Teams, SharePoint, and secure board portals.

Responsibilities

• Own and proactively manage an extremely active calendar for the CEO and Board, coordinating meetings, travel, and commitments.
• Prepare and process expense reports and corporate-card reconciliations.
• Arrange complex domestic and international travel for the CEO, executive leadership, and Board members.
• Draft routine correspondence and prepare briefing materials for meetings; capture decisions and follow-up items.

Skills

Executive support

Time management

Executive communication

MS Office

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Board portals

Expense systems

Document management

Job description

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About The Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to serve as a trusted operational partner to the CEO and Board of Directors of a dynamic, fast-paced real estate company. This role requires exceptional judgment, discretion, professionalism, and adaptability. The Executive Assistant will help protect the CEO's time, coordinate complex priorities, support communication and meeting preparation, and drive follow-through on commitments and special projects across the organization.

What You Will Do

• Own and proactively manage an extremely active calendar for the CEO, ensuring meetings, events, calls, travel, and commitments are prioritized, coordinated efficiently, and prepared for in advance.
• Prepare and process the CEO's expense reports and corporate-card reconciliations accurately and timely, in accordance with company guidelines.
• Arrange complex domestic and international travel plans and itineraries for the CEO, executive leadership, and Board members, including air, hotel, ground transportation, agendas, and contingency planning.
• Serve as the CEO's delegate for routine approvals within authorized systems, ensuring timely processing and compliance with company policies; escalation exceptions or matters requiring executive judgment.
• Monitor, prioritize, and organize the CEO's email, meeting requests, calls, and other communications; draft routine correspondence for review and ensure appropriate follow-through.
• Prepare the CEO for meetings by developing agendas, briefing materials, call lists, and relevant background information.
• Attend selected meetings as requested; capture decisions and action items and coordinate follow-up with responsible leaders.
• Serve as a liaison between the CEO's office, Board members, senior leadership, and internal and external stakeholders, using sound judgment in routing sensitive matters.
• Manage secure Board and executive documents, including distribution, version control, access, and retention in accordance with company and Legal requirements.
• Support cross-functional special projects and initiatives sponsored by the CEO, including research, presentations, tracking, and coordination across regions and functions.
• Plan and oversee company, executive, Board, community, and stakeholder events, including budgets, vendors, invitations, schedules, logistics, and successful execution.
• Maintain the annual Board and committee calendar, director contact information, and the tracking and reconciliation of Board expenses.
• Oversee Board and executive travel and logistics for meetings and events at HHC's master planned communities and other locations; provide on-site executive support as needed.
• Organize logistics for special events and executive-hosted engagements; coordinate vendors, schedules, guest experience, and on-site execution to ensure seamless operations.
• Identify opportunities to improve and streamline executive office processes through AI-enabled tools and workflows that increase efficiency and accuracy while maintaining confidentiality and sound judgment.
• Perform high-level administrative and project-support duties as requested, demonstrating flexibility, sound judgment, and attention to detail in a fast-paced executive environment.
• Handle Board, strategic, legal, transaction, investor, executive compensation, and employee-related information with the highest level of confidentiality; use secure document and communication practices and promptly escal...
• Provide occasional administrative support related to the CEO's professional responsibilities, as appropriate.
• Travel occasionally as required, including domestic and international travel and event support outside normal business hours.

About You

• 8+ years of progressively responsible experience supporting a C-suite executive; experience supporting a CEO, Board, public company, real estate company, investment firm, or similarly complex organization strongly preferred.
• Exceptional organizational and time-management skills, including the ability to manage a high volume of information and shifting priorities.
• Excellent written and verbal communication skills, including executive correspondence, briefing materials, and polished presentations.
• Strong judgment, discretion, problem-solving skills, and attention to detail; able to determine when to act independently and when to elevate.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint; familiarity with Teams, SharePoint, secure Board portals, expense systems, and document-management tools.
• Ability to work independently with minimal supervision, anticipate needs, and manage multiple priorities in a deadline-driven environment.
• Professional presence and demonstrated ability to build trust with the CEO, Board members, executives, employees, clients, vendors, and other high-level stakeholders.
• Experience supporting Board or committee meetings, governance processes, or executive-level events preferred.
• Flexibility to work occasional early mornings, evenings, weekends, and across time zones based on CEO, Board, and business needs.
• Bachelor's degree preferred, or equivalent combination of education and experience.

Benefits Built For You

At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness—social, emotional, financial, and physical.

• Competitive 401k plan
• Generous PTO policy
• Premium medical, dental, and vision coverage
• Voluntary benefits for unexpected life events
• Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation’s premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com .

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes Communities reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD-PARTY AGENCIES

Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.