Executive Assistant, Office of the CEO

Lionsgate; Santa Monica (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a polished Executive Assistant to support its CEO. This dynamic role is perfect for a proactive professional who excels in a fast-paced environment. You'll manage high-level executive functions, coordinate complex travel, and prepare materials for crucial meetings. The position offers a unique opportunity to mentor a direct report while ensuring seamless daily operations. If you're passionate about the entertainment industry and thrive in a collaborative setting, this is the perfect chance to make a significant impact.

Benefits

Full Coverage – Medical, Vision, and Dental

Generous sick days and vacation days

401(k) company matching

Impact Day

Qualifications

• 5+ years of experience supporting C-level executives, preferably in entertainment or media.
• Impeccable attention to detail and organizational abilities.
• Proven ability to multi-task and prioritize in high-pressure environments.

Responsibilities

• Provide daily administrative support to the CEO including managing a high-volume calendar.
• Prepare materials for Board of Directors meetings and coordinate logistics.
• Delegate tasks to the Executive Support Coordinator and mentor them.

Skills

C-level executive support

MS Office Suite proficiency

Excellent communication skills

Attention to detail

Organizational abilities

Multi-tasking

Adaptability

Education

Bachelor's Degree

Tools

MS Outlook

MS Excel

MS PowerPoint

Job description

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Job Title: Executive Assistant, Office of the CEO

Department: Administrative

Location:

Santa Monica, CA, US, 90404

Summary of Position

Lionsgate is currently seeking an Executive Assistant to support the Chief Executive Officer. This role is ideal for a polished and proactive professional who thrives in a fast-paced, dynamic environment and is adept at managing both high-level executive functions and team coordination. The Executive Assistant will also manage and mentor a direct report, an Executive Support Coordinator, delegating tasks as appropriate to ensure seamless day-to-day operations.

Responsibilities

• Serve as a trusted partner to the CEO by anticipating needs, exercising sound judgment, and maintaining the utmost confidentiality across all matters
• Provide daily administrative support to the Chief Executive Officer, including but not limited to rolling calls, managing a high-volume and ever-changing calendar, coordinating complex domestic and international travel, submitting timely expense reports, and handling logistics for both internal and external engagements
• Set up meeting spaces (in-person and/or virtual), track action items, and follow up as needed to ensure next steps are executed efficiently
• Prepare briefing materials and decks for high-stakes internal and external meetings; manage incoming scripts, reports, and screenings
• Provide comprehensive support for quarterly Board of Directors meetings, including preparing materials, coordinating logistics, and liaising with board members as needed
• Maintain and regularly update the CEO’s contacts and communications with VIPs, partners, talent, agencies, and industry leaders
• Work closely with the Assistant to the Vice Chairman to align on communications, scheduling, and team-wide priorities
• Delegate and oversee tasks to the Executive Support Coordinator/Floater, including meeting prep, calendar maintenance, follow-ups, and document organization; provide guidance and mentorship to support their professional development
• Ensure smooth operations of the CEO's office by streamlining administrative processes and improving workflow where possible
• Be available after hours on an ad hoc basis for time-sensitive or urgent matters
• Assist with select personal tasks for the CEO including, but not limited to, reservations, personal appointments, and travel planning

Qualifications and Skills

• Minimum 5+ years of experience supporting C-level executives, preferably in the entertainment, media, or talent management industries
• Bachelor’s Degree
• MS Office Suite proficiency, including Outlook, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Impeccable attention to detail, organizational abilities, and discretion
• Proven ability to multi-task, prioritize projects, and pivot quickly in a high-pressure environment
• Aptitude to learn quickly and adapt to changing priorities and personalities
• Familiarity with entertainment industry workflows, agency/talent relations, and industry lingo, is a plus

Nice to Haves

• Experience supporting executives within a studio, production company or talent agency
• Passion for the entertainment industry and interest in supporting creative and strategic leadership
• Experience managing or mentoring junior administrative staff

About the Company

Lionsgate (NYSE: LGF.A, LGF.B) encompasses world-class motion picture and television studio operations aligned with the STARZ premium global subscription platform to bring a unique and varied portfolio of entertainment to consumers around the world. The Company’s film, television, subscription and location-based entertainment businesses are backed by a 17,000-title library and a valuable collection of iconic film and television franchises. A digital age company driven by its entrepreneurial culture and commitment to innovation, the Lionsgate brand is synonymous with bold, original, relatable entertainment for audiences worldwide.

• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching

Compensation

$100,000 - $125,000

EEO Statement

Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.