Executive Assistant, Office of President & CEO

Qualcomm; San Diego (CA); On-site; USD 65,863 - 98,787; Full time

Job summary

Qualcomm Incorporated is seeking an Executive Assistant to support the CEO, focusing on complex global travel, calendar management, and executive communications in Brazilian Portuguese. This role requires 8+ years of senior administrative experience, exceptional discretion, and the ability to handle confidential information across international teams.

You will coordinate domestic and international travel, liaise with security and partners, and work closely with the CEO’s Chief of Staff.

Qualifications

• 8+ years of related administrative experience supporting high-level executives.
• Fluency in Brazilian Portuguese (writing and verbal).
• Exceptional organizational skills and impeccable attention to detail.
• High level of integrity and discretion in handling confidential information.
• Experience with international travel.
• Ability to take direction with ease and make informed decisions regarding priorities and available time.
• Capacity to complete a high volume of tasks with little or no guidance.

Responsibilities

• Manage complex global travel schedule, coordinating domestic and international travel and liaising with security, aviation, visa partners, event partners, marketing leads, and regional assistants.
• Provide sophisticated calendar management for the CEO, booking external engagements and handling last-minute changes.
• Complete a broad variety of administrative tasks, including maintaining contact lists, calendars, expenses, and general duties.
• Assist the Chief of Staff with administrative tasks.
• Support SOP development to create a proactive leadership environment for meetings and reviews.
• Serve as second point of contact for internal and external constituencies pertaining to the CEO.
• Execute special projects and duties for the organization’s benefit.

Skills

Fluency in Brazilian Portuguese (speaK

Education

High school diploma.

Job description

Company: Qualcomm Incorporated

Job Area: Administration Group, Administration Group & Administrative Support

General Summary: Reporting to the Executive Assistant to the CEO, this role ensures the CEO has effective support in business and personal task management. Brazilian Portuguese language proficiency is essential. The Assistant will also support the CEO’s Chief of Staff, manage a significant portion of the CEO’s complex global travel schedule, and exercise judgment in a variety of situations with strong written and verbal communication, administrative, and organizational skills.

Responsibilities

• Manage complex global travel schedule, coordinating high volume of domestic and international travel and liaising with security, aviation, corporate travel, visa partners, event partners, communication/marketing leads, and regional assistants.
• Provide sophisticated calendar management for the CEO, booking external engagements and handling last‑minute changes while acting as a liaison between the CEO office and on‑site personnel.
• Complete a broad variety of administrative tasks, including maintaining contact lists, managing corporate and operating calendars, completing expense reports, and general administrative responsibilities.
• Assist the Chief of Staff with administrative tasks.
• Partner in establishing and executing Standard Operating Procedures to create a streamlined, proactive environment for leadership, business operating meetings, and customer business reviews.
• Serve as second point of contact for internal and external constituencies pertaining to the CEO, prioritizing and determining appropriate action with discretion.
• Execute special projects and duties as assigned for the overall benefit of the organization.
• Specific travel management activities include:
  • Aviation
  • Bus and calendar management
  • Country entry requirements
  • Schedule build‑out
  • Ground transport
  • Hotel arrangements
  • Event registrations
  • Speakers/media engagements
  • Visa procurement
• Other activities include:
  • Backfilling the EA
  • Personal appointments
  • Events
  • Customer visits/dinners
  • Expense management
  • Facilities tickets
  • Lunch ordering
  • Recurring morning notices

Qualifications

• High school diploma.
• 8+ years of related administrative experience supporting high‑level executives in a corporate environment.
• Fluency in Brazilian Portuguese (writing and verbal).
• Exceptional organizational skills and impeccable attention to detail.
• High level of integrity and discretion in handling confidential information.
• Experience with international travel.
• Ability to take direction with ease and make informed decisions regarding priorities and available time.
• Capacity to complete a high volume of tasks with little or no guidance.
• Ability to react with appropriate urgency to situations that require quick response or turnaround.
• Excellent judgment and the ability to adapt to change.

Competencies

• Integrity: Demonstrated leadership to maintain credibility, trust, and support with the Executive Team.
• Communication: Able to interact with people of all levels in a confident, professional manner.
• Agility: Ability to think outside the box with a sense of urgency.
• Intensity: Sustainability and resilience under pressure.

Pay Range and Benefits

Pay range: $47.81 - $71.71. The above pay scale reflects the broad minimum to maximum range for this position. Salary is one component of total compensation, which includes an annual discretionary bonus program, potential RSU grants, and a competitive benefits package.

EEO Statement

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, Qualcomm is committed to providing an accessible process. Please e‑mail [e-mail] or call Qualcomm’s toll‑free number. Qualcomm will provide reasonable accommodations to support individuals with disabilities in the hiring process.