Administrative Assistant

Nutanix; Santa Clara (CA); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Job summary

Qualcomm Technologies, Inc. is seeking an Administrative Assistant to support one or more first- or second-level managers and a department. You will manage calendars, prepare documents, and coordinate meetings, travel, and office tasks with accuracy and discretion.

You will use Microsoft Office, SharePoint, Teams, and other tools to enhance productivity, learn company policies, and ensure efficient administrative operations in a fast-paced environment.

Qualifications

• Associate's degree or a high school diploma with 2+ years of Administrative Assistant experience.
• Preferred: 1+ year supporting senior leadership (Manager level or above).

Responsibilities

• Provides administrative support to first or second level managers or a department.
• Manages basic calendar needs for one or more managers.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations.
• Performs office tasks (iProc, Pcard, filing, shipping, vendor database).
• Coordinates domestic travel for a single traveler.
• Answers internal and external emails.
• Schedules and coordinates meetings and events.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

SharePoint

MS Teams

OneDrive

Education

Associate's degree

High School diploma or equivalent with 2+ years experience

Tools

iProc

Job description

Company:Qualcomm Technologies, Inc.Job Area:Administration Group, Administration Group > Administrative SupportGeneral Summary:Provides administrative assistance to one or more first or second-level level managers, a department, or office. Researches, learns, and applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Assignments may be of a diverse scope and related to various functional areas.Minimum Qualifications:• Associate's degree.ORHigh School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.Preferred Qualifications:• 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Manager level and above).Principal Duties and Responsibilities:• Provides assistance and support to first or second level managers, a department or an off-site office.• Researches and learns departmental/company policies and procedures.• Manages basic calendar needs for one or more manager.• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.• Answers internal (with exposure/requests from managers) and external emails.• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.Level of Responsibility:• Works under supervision.• Decision-making affects direct area of work and/or work group.• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [e-mail] or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).To all Staffing and Recruiting Agencies : Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.Pay range and Other Compensation & Benefits :$26.85 - $40.25The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer – and you can review more details about our US benefits at this link .If you would like more information about this role, please contact Qualcomm Careers .