Executive Assistant/ Office Manager

Chris Baily; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Bell & Company, CPA’s, PC is seeking an Executive Assistant to the Managing Partner in New York. The role requires exceptional communication, strong administrative expertise, and the ability to interact professionally with high-profile clients. Absolute discretion is essential for handling confidential matters.

Responsibilities include administrative support, travel and expense management, HR assistance, and office facilities oversight in a fast-paced environment.

Qualifications

• Organizational excellence and multitasking abilities with strong attention to detail.
• Exceptional verbal and written communication skills.
• High initiative, resourcefulness, problem-solving, and sound decision making.
• Proven ability to handle sensitive and confidential information with absolute discretion.
• Comfortable working in a fast-paced, dynamic environment with shifting priorities.
• Professional demeanor with high-net-worth clients and executives.

Responsibilities

• Administrative support across the office and team.
• Travel and expense support and supervision.
• HR and staff support responsibilities.
• Office and facilities management.

Skills

Organizational Excellence

Communication

Proactivity & judgement

Confidentiality

Flexibility & Adaptability

Interpersonal Skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Description Company

We are a full- service personal financial management firm serving high- net- worth individuals and high earnings nationwide. The firm maintains a prestigious client base in entertainment, the arts, and corporate America. We empower clients to define and achieve their personal and professional financial goals through customized financial plans and management solutions.

Position Summary

The Executive Assistant to the Managing Partner role requires exceptional communication skills, strong administrative expertise, high emotional intelligence, and the ability to interact professionally with individuals at all levels, including high- profile clients. Absolute discretion and sensitivity to confidential matters are essential.

Key Responsibilities

• Administrative support
• Travel & Expense Support & supervision
• HR & Staff Support
• Office & Facilities Management

Key Competencies & Qualifications

• Organizational Excellence: Superior planning project management, and multitasking abilities with strong attention to detail.
• Communication: Exceptional verbal and written communication skills
• Proactivity and judgement: High initiative, resources fullness, problem- solving skills, and sound decision making.
• Confidentiality: Proven ability to handle sensitive and confidential information with absolute discretion.
• Flexibility & Adaptability: Comfortable working in a fast- paced, dynamic environment with shifting priorities.
• Technical Skills: Proficiency in MIcrosoft Office Suite (Word, Excel, PoerPoint, Outlook) and general office technology, ability to learn firm- specific systems.
• Interpersonal Skills: Professional demeanor with the ability to interact effectively with high- net - worth clients, executives, and staff at all levels.

Salary Offer: TBD

Company Description

Bell & Company, CPA’s, PC is a leading full service personal financial and business management firm that caters to high net worth individuals and high earners throughout the country. We manage an established client base in entertainment, the arts, and corporate America.

Company Description

Bell & Company, CPA’s, PC is a leading full service personal financial and business management firm that caters to high net worth individuals and high earners throughout the country. We manage an established client base in entertainment, the arts, and corporate America.