Executive Assistant/Office Manager

Retirement Clearinghouse; Charlotte (NC); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Hybrid work opportunities

Bonus potential

Paid time off

Benefits from day 1

401k eligibility

Job summary

Retirement Clearinghouse is seeking an Experienced Executive Assistant/Office Manager to support executives and manage day-to-day operations in our Charlotte, NC office.

The role requires coordinating calendars, handling confidential information, and overseeing office administration with a focus on efficiency and professionalism. This is a hybrid position with two in-office days per week and opportunities for growth.

Qualifications

• Experience providing executive-level administrative support.
• Ability to coordinate multiple calendars and scheduling.
• Strong liaison between leadership and staff with confidentiality.
• Proven ability to manage office operations and vendor relationships.

Responsibilities

• Provide comprehensive administrative support to executives and senior leadership.
• Oversee office operations, facilities maintenance, and procurement.
• Manage vendor relationships and contract negotiations.
• Schedule inspections and coordinate building maintenance and readiness.

Skills

Executive support

Calendar management

Vendor management

Office management

Discretion & confidentiality

Job description

Company Intro

Retirement Clearinghouse was voted one of the top places to work by Charlotte Magazine in 2024, 2025 & 2026! When you join the team, you'll make a real difference and can learn, grow and make a positive impact every day. At Retirement Clearinghouse we are helping millions of Americans preserve their retirement savings. We use innovative technology and provide exceptional customer service to help participants make informed decisions about their retirement accounts without using high pressure sales pitches.

-Hybrid Work Opportunity

Company Intro

Retirement Clearinghouse was voted one of the top places to work by Charlotte Magazine in 2024, 2025 & 2026! When you join the team, you'll make a real difference and can learn, grow and make a positive impact every day. At Retirement Clearinghouse we are helping millions of Americans preserve their retirement savings. We use innovative technology and provide exceptional customer service to help participants make informed decisions about their retirement accounts without using high pressure sales pitches.

We Are Looking For An Experienced Executive Assistant/Office Manager.

The Executive Assistant & Office Manager provides comprehensive administrative support to executives and senior leadership, ensuring efficient operations and effective management of daily business activities. This role serves as a key liaison between leadership, employees, and external stakeholders while maintaining confidentiality and professionalism at all times. In addition to executive support responsibilities, the position oversees office management functions, including procuring office supplies, coordinating facility maintenance and repairs, managing vendor relationships, scheduling building inspections, and ensuring office cleanliness and operational readiness. The Executive Assistant & Office Manager plays a critical role in fostering an organized, productive, and professional work environment that supports organizational success. This position requires work in our Charlotte, NC office with a minimum of two days per week and as needed to handle building maintenance requests.

Top Benefits Or Perks

As a team member at Retirement Clearinghouse, you'll enjoy:

• A culture that fosters a positive work life balance.
• Hybrid work opportunities.
• Competitive hourly rate with Bonus potential.
• 18 days of Paid Time Off per year, 5 sick days per year, 3 Floating Holidays per year (actual time off is prorated the first year and is based upon date of hire)
• Paid holidays
• Medical, dental, vision, short-term disability, long-term disability, life insurance benefits on day 1 of employment
• 401k eligibility and 100% vesting with employer matching on day 1 of employment.
• Professional Growth and Career Advancement Opportunities

Training is provided to all new hires to help you achieve your goals and ensure your success!

Location:

Retirement Clearinghouse is in the Ayrsley area located in Charlotte, NC, the second largest banking center in the United States.

Retirement Clearinghouse is an EEO employer and participates in the E-Verify program. Pre-employment background checks will be performed upon offer of employment.