Executive Assistant & Office Manager

Sedron Technologies; Bellingham (WA); On-site; USD 84,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

Paid time off and holidays + 2floating

Disability, Life, and AD&D Insurance

FSA and HSA options

Tuition reimbursement

Casual work attire

Job summary

Sedron Technologies is seeking an Executive Assistant & Office Manager in Bellingham, WA to support the executive leadership team and oversee daily office operations. This role coordinates calendars, board materials, and confidential communications, while driving project follow-through and cross-functional collaboration.

The ideal candidate will be highly organized, discreet, and capable of managing multiple priorities in a fast-paced environment, with a focus on structure and momentum across

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, Office Management, or related field preferred.
• 5+ years of experience supporting executives, office operations, or corporate administration.
• Experience supporting executive leadership within engineering, manufacturing, technology, or industrial orgs.
• Familiarity with office facilities management.
• Experience with collaboration and project management tools (Teams, SharePoint, etc.).
• Experience managing calendars, travel coordination, and scheduling across multiple stakeholders/time zones.
• Excellent written and verbal communication skills.
• Strong organizational, scheduling, and coordination capabilities.
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Word).
• Experience preparing executive-level presentations and business documents.
• Ability to exercise sound judgment, professionalism, and discretion with confidential information.

Responsibilities

• Coordinate and track key initiatives, action items, and cross-functional projects for executives.
• Prepare and coordinate board materials, executive communications, and confidential documents.
• Drive follow-through on priorities by coordinating meetings, deliverables, and stakeholder communications.
• Provide administrative and operational support for strategic initiatives and special projects.
• Anticipate executive and organizational needs, identifying gaps, risks, or scheduling conflicts.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional coordination

Verbal & written communication

Discretion & judgment

Education

Associate’s or Bachelor’s degree in Business Administration/Related field

Tools

Microsoft Office Suite

PowerPoint

Excel

Outlook

Word

Teams/SharePoint

Job description

Sedron Technologies is hiring a talented Executive Assistant & Office Manager to work at our Bellingham, WA location!

Sedron is a leading provider of circular waste management technologies for agricultural manure and municipal biosolids processing, deploying facilities across several North American regions.Since its founding in 2014, Sedron has pioneered innovative solutions, including the patented Varcor® system, to transform waste into clean water, organic fertilizer, and carbon-negative commodities. With strong engineering expertise, Sedron’s processes reduce nutrient pollution, lower operational expenses, andpromote sustainability at a fraction of traditional costs.

Sedron Technologies isseekinga highly organized, proactive, and adaptable Executive Assistant & Office Manager to support the executive leadership team and oversee day-to-day office operations in Bellingham. This role serves as a central coordination point for executive scheduling, board and external communications, meetinglogistics, presentation and document preparation, administrative operations, and special projects.

The ideal candidate is detail-oriented, resourceful, and capable ofoperatingeffectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual mustdemonstratesound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts.

This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization.

Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position:

• Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects
• Assistwith preparation and coordination of board materials, executive communications, and confidential business documentation
• Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication
• Provide administrative and operational support for strategic initiatives and special projects as needed
• Anticipate executive and organizational needs, proactivelyidentifyinggaps, risks, or scheduling conflicts before they arise
• Demonstrated ability tooperateeffectively in a dynamic, fast-paced environment with evolving priorities and limited structure
• Strong problem-solving skills with the ability to exercise independent judgment and discretion
• High levelof professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
• Experience supporting confidential executive or board-level communications preferred
• Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines

This position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion.

BENEFITS

• Multiple medical, dental, and vision insurance options to keep you feeling your best
• 401(k) with employer matching
• Generous paid time off and paid holidays (plus 2 floating holidays to use your way)
• Disability, Life, and AD&D Insurance
• FSA and HSA options with employer contributions
• Tuition reimbursement — we invest in your growth
• Casual work attire — no suits required (unless that’s your thing)

EDUCATION/EXPERIENCE

• Associate’s orBachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred
• 5+ years of experience supporting executives, office operations, or corporate administration in a professional environment
• Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
• Familiarity with office facilities management
• Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
• Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones
• Demonstrated ability to manage multiple priorities with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Strong organizational, scheduling, and coordination capabilities
• Proficiencywith Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience preparing executive-level presentations and business documents
• Ability to exercise sound judgment, professionalism, and discretion with confidential information
• Self-motivated and capable of working independently in a fast-paced environment
• Minimum requirement for all positions is a high school diploma or GED
• Must have effective verbal, reading, and written communication skills in the English language

ADDITIONAL INFORMATION

• Compensation for this role is between $84,000 - $115,000 annually
• This role may qualify for a discretionary bonus, recognizing outstanding contributions to team and company success
• In compliance with state and local pay transparency laws, the expected compensation for this role is shared above. The range provided is Sedron’s estimate of the base compensation for this role and the final offer will be based on job-related and non-discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost-of-living differences in states where Sedron is hiring.

Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. This is a non-safety sensitive role and all applicants will be subject to applicable pre-employment drug testing and a background check after receiving a conditional offer of employment.

Sedron Technologies is an Equal Opportunity Employer. Sedron Technologies does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E-Verify/Drug-Free Employer. To view the E-Verify Right to Work poster in English or Spanish.