Executive Assistant & Office Lead for Boutique PE Firm

Career Group; New York (NY); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Fully Paid Benefits (medical/dental/ve

401k with match

PTO

Job summary

Career Group is hiring an Executive Assistant & Office Lead for a premier private equity firm in Midtown Manhattan. The role blends high-level executive support with operational leadership in a brand-new office, with a hybrid schedule (4 days onsite, Fridays remote).

The ideal candidate has 3+ years in admin/front-office roles, strong discretion, and excellent communication. Proficiency in Microsoft Office and Zoom is essential; CRM/expense tools are a plus.

Qualifications

• 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment.
• Discretion and the ability to handle confidential communications.
• Polished, professional communication with senior stakeholders and external partners.
• Proficiency in Microsoft Office (Outlook/Teams) and Zoom; experience with CRM or expense tools.

Responsibilities

• Provide high-touch executive support to a team of 2, including calendar management and travel arrangements.
• Own the front desk, oversee daily office operations, and ensure a professional environment.
• Coordinate daily catered lunches and manage office supplies, mail, and shipments.
• Plan and coordinate internal events and high-profile client meetings including logistics and catering.
• Serve as onsite IT support for Zoom/Teams setup and conferencing systems, liaising with global IT.
• Contribute to building a professional, collaborative NYC office culture.

Skills

Calendar management

Travel planning

Expense processing

Front-office experience

Discretion & confidentiality

Executive communication

Zoom/Teams proficiency

CRM/expense tools

Tools

Microsoft Office (Outlook, Teams)

Zoom

SugarCRM

Concur

Navan

Job description

Career Group is hiring an Executive Assistant & Office Lead for a premier private equity firm in Midtown Manhattan. The role blends high-level executive support with operational leadership in a brand-new office, with a hybrid schedule (4 days onsite, Fridays remote).

The ideal candidate has 3+ years in admin/front-office roles, strong discretion, and excellent communication. Proficiency in Microsoft Office and Zoom is essential; CRM/expense tools are a plus.